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About the Role

Provide dedicated, proactive executive support to a group of Strategic Account Executives, owning their calendars, coordinating travel, managing expense submissions, and handling administrative tasks to keep a high-performing sales team running. This is a hands-on, relationship-driven role embedded with the team in Austin.

Responsibilities

• Own and manage AE calendars end-to-end, scheduling customer meetings, internal syncs, QBRs, and cross-functional touchpoints across AMER time zones, proactively resolving conflicts and prioritizing accordingly.
• Book and manage all domestic and international travel, including flights, hotels, ground transport, and site visit logistics. Prepare detailed itineraries, confirm arrangements, and handle real-time changes.
• Process and submit expense reports accurately and on time, reconciling corporate card activity, chasing missing receipts, and flagging policy issues.
• Prepare meeting materials, agendas, and briefing documents; take notes and track actions where required.
• Support CRM hygiene in Salesforce by updating contact records, opportunity data, and activity logs.
• Coordinate with Marketing, Legal, and Finance by routing NDAs and contracts, requesting collateral, and managing ad hoc administrative requests.

Requirements

• 2+ years in an EA, personal assistant, or team administrator role; experience supporting a sales team, quota-carrying executives, or senior leaders in a B2B environment is strongly preferred.
• Proven track record managing complex, multi-person diaries across time zones with minimal oversight.
• Based in or willing to relocate to Austin, TX.
• Proficiency with calendar and productivity tools (Google Workspace or Microsoft 365).
• Working knowledge of Salesforce or a comparable CRM.

Skills

• Highly organized with exceptional attention to detail.
• Excellent written and verbal communication.
• Proactive and anticipatory.
• Comfortable with ambiguity and shifting priorities.
• Familiarity with travel booking platforms and expense management tools (e.g. Expensify, Concur, or similar).
• Discretion and professionalism when handling confidential commercial information.

Location

• Austin, Texas

Work Type

• Hybrid

Experience Level

• 2+ years

Benefits

• Private medical
• Extra Christmas shutdown days
• 15 days PTO + public holidays
• Hybrid working
• Biannual salary reviews
• Summer & Christmas staff parties
• Employee referral scheme
• Make a real-world impact of revolutionising the construction industry

About the Company

• XYZ Reality are the creators of the world's first and only engineering-grade Augmented Reality solution, purpose built for the construction industry.
• XYZ has grown to over 100 staff across the UK, US & Europe and is working with Mission Critical organisations & construction companies to successfully deliver major projects.