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About the Role
This role supports the onboarding, management, and offboarding of permanent employees, fixed-term contractors, and freelancers, while partnering with key stakeholders across Finance, Operations, HR, and Leadership. It is an opportunity for someone who enjoys bringing order to complexity, thrives in a fast-paced environment, and enjoys solving problems proactively.
Responsibilities
- Manage the end-to-end onboarding process for freelancers and fixed-term contractors, ensuring a first-class joiner experience from offer through to day one.
- Coordinate contract administration, approvals, invoicing, extensions, amendments, and offboarding activity.
- Maintain accurate workforce, joiner, mover, and leaver trackers, providing visibility and reporting for stakeholders.
- Partner with Finance, HR, IT, and Operations teams to support hiring activity and workforce planning.
- Support resource management across the agency, helping to identify solutions that meet client and business needs.
- Work closely with the Director, Workforce & Operations to support resourcing for the Events & Live Experiences team.
- Enhance resourcing dashboards and reporting, using data to identify trends, opportunities, and process improvements.
- Support employee engagement initiatives, including agency surveys and insight reporting.
Requirements
- Experience in resource management, business operations, workforce coordination, or a similar role.
- Exceptional organizational skills with strong attention to detail.
- Ability to manage multiple priorities and stakeholders in a busy, fast-moving environment.
- Experience with onboarding, contract administration, invoicing, or operational processes.
- Confidence working with systems and data.
- Strong communication and relationship-building skills.
- A proactive, solutions-focused mindset with a continuous improvement approach.
- A collaborative team player who enjoys creating positive experiences for colleagues and freelance talent.
Skills
- Workday
- YunoJuno
- SailPoint
Location
- London HQ
Work Type
- Hybrid
About the Company
- Omnicom Media is a global agency with local expertise, connecting brands to their audiences through partnerships in sport, music, film & television, gaming & esports.
- Powered by Omnicom Media Group, they bring an extra edge to strategy, execution, and measurement.
- The agency has won numerous awards and its people are recognised as top performers.
- They emphasize trusted relationships, sound moral judgment, and strong governance through transparent processes.
- The agency has 120 employees in its London HQ and 300 worldwide, working with clients including PepsiCo, Vodafone, Nissan, British Gas, Renault, Enterprise Rent-A-Car, McDonald’s, and Just Eat Takeaway.com.
Equal Opportunity
- Omnicom is committed to hiring and developing exceptional talent.
- They focus on developing inclusive teams that can bring the best solutions to everything they do.
- They believe that celebrating differences makes them better together.
- Personal data will be processed in accordance with their Recruitment Privacy Notice.