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About the Role

Provide high-level support to the Executive Director on a 12-month fixed-term contract. This role requires exceptional organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Proactively manage administrative activities to ensure the leadership team receives effective and efficient support.
• Manage executive priorities across multiple workstreams and proactively identify, coordinate and resolve competing demands.
• Ensure tasks are carried out professionally, effectively and efficiently, and in accordance with company standards, policies and guidelines.
• Act as a representative of the leadership team and ensure professional conduct when communicating internally and externally.
• Collaborate strategically with the leadership team to ensure support activities are aligned with organisational goals and priorities.
• Prepare executive summaries, briefing notes, presentations and other materials to support decision-making and communication.
• Support leadership activities through information gathering, coordination and preparation of materials relating to budget management, business planning and resource planning.
• Ensure an appropriate level of personal presentation is maintained for the professional environment.
• Maintain and control the filing of documents and data associated with the role.
• Comply with all RBG Health & Safety (H&S) policies and procedures.

Requirements

• Previous experience working in a senior administrative role within a professional office environment.
• Excellent verbal and written communication skills.
• Intermediate to advanced skills in using the Microsoft Office suite, as well as publishing and creative software.
• Strong organisational and time-management skills, with the ability to adapt to the needs of the business when required.
• Strong attention to detail, accuracy and problem-solving skills.
• Excellent interpersonal skills and the ability to work effectively in a diverse environment.
• Ability to demonstrate initiative.
• Ability to work autonomously, take direction and work as part of a team.
• Intermediate to advanced computer skills and digital literacy.
• Ability to work well under pressure, adapt to shifting priorities and manage multiple tasks simultaneously while maintaining high-quality outcomes.
• Strong problem-solving skills and the ability to proactively identify solutions.
• Experience supporting senior executives in a fast-paced professional environment.
• Ability to manage confidential and commercially sensitive information.

Skills

• Microsoft Office suite
• Publishing software
• Creative software
• Organisational skills
• Time-management skills
• Attention to detail
• Accuracy
• Problem-solving skills
• Interpersonal skills
• Computer skills
• Digital literacy

Work Type

• 12-month fixed-term contract

Experience Level

• Senior administrative role experience
• Experience supporting senior executives

About the Company

• Robert Bird Group (RBG) is a leading structural, civil and specialist global consulting engineering firm committed to delivering each client’s vision through the relentless pursuit of engineering excellence across all projects.
• We strive for ‘good to great design’ by transforming inspiring concepts into buildable designs using our innovative, collaborative and proactive approach.
• RBG is committed to building a diverse, inclusive and gender-equitable workforce and encourages applications from people of all backgrounds across engineering and technical disciplines.
• We provide a supportive and flexible working environment that recognises individual contribution, supports career progression, and enables our people to balance work and life at all stages of their careers.

Equal Opportunity

• RBG is committed to building a diverse, inclusive and gender-equitable workforce and encourages applications from people of all backgrounds across engineering and technical disciplines.