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About the Role

We are seeking an Office Experience & Administration Specialist to ensure our daily operations run smoothly and that our employees feel supported and comfortable. This role involves managing people processes, organizing office life, and coordinating team events.

Responsibilities

• Coordinate work materials, office equipment, and new workspace designs according to Positive Group design guidelines.
• Manage external service providers (e.g., cleaning, property management) and organize maintenance for the location.
• Support on-site occupational safety matters.
• Organize team events and manage gifts for occasions like birthdays or anniversaries.
• Ensure a consistent supply of drinks and snacks for the team.
• Manage incoming and outgoing mail (digital and analog).
• Assist with administrative tasks such as contract and document management and HR process preparation/follow-up.
• Participate in projects for the international People Team.

Requirements

• Professional experience in Office / Employee Experience.
• Digitally savvy and up-to-date with software and technology.
• Previous experience working with an HRIS.
• Excellent organizational skills, ability to maintain an overview of spontaneous tasks, work independently, and think ahead.
• Knowledge of German labor and social security law.
• Fluent in German and good English skills.
• Reside in the Chemnitz or Berlin surrounding area.

Skills

• Office Experience
• Employee Experience
• Digital Affinity
• HRIS
• Organization
• Independent Work
• Proactive Thinking
• Labor Law
• Social Security Law
• German
• English

Location

• Chemnitz

Work Type

• Part-time (25h/week)
• Onsite

Experience Level

• Professional Experience

Benefits

• 30 days of vacation (32 for single parents).
• Half-day off on December 24th and 31st.
• €100 monthly benefit budget for public transport, food, childcare, health courses, and vouchers.
• €1,000 annual training budget for personal and professional development.
• 20% company contribution to occupational pension.
• Free and confidential Employee Assistance Program for professional and private support.
• Choice of operating system (MacOS, Windows, or Linux).
• Workation: Up to 30 days per year for mobile work within and outside the EU.
• One extra day off per year for social engagement.
• 5 paid child sick days for parents.
• Top-equipped office with ergonomic workstations.
• Snacks and drinks provided.
• Team events (e.g., Positive Convention, summer party, winter celebration, hiking days, BBQs).

About the Company

• Positive is a fast-growing technology group specializing in B2B SaaS, helping marketing teams grow smarter.
• We unite several innovative brands with the common goal of becoming the European leader in MarTech.
• The group has 400 employees across France, Germany, Italy, and Poland, serving customers in 80 countries.