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About the Role
Provide administrative support to the on-site project management team and site-based employees.
Responsibilities
- Greet visitors and direct them, handle incoming and outgoing mail, and assist with copying and scanning.
- Act as liaison between the Field office and Corporate offices.
- Maintain tracking and reporting spreadsheets needed for the project.
- Assist with project set-up activities, including setting up office contacts and services.
- Maintain an adequate amount of office supplies.
- Utilize a cleaning schedule with other office personnel to maintain a clean and organized office.
- Assist employees with questions related to benefits, training, payroll, timesheets, time off requests, and employee record updates.
- Assign Standard Operating Procedure (SOP) quizzes in Mastec University within 24 hours of receiving the completed training roster.
- Serve as a champion of the organization’s Safety culture.
- Lead daily timesheet audits, ensuring accuracy and compliance.
- Notify management of timesheet errors as they arise.
- Assist with the correction process for craft payroll to ensure accuracy.
- Work with Payroll to ensure adequate training within our various time keeping systems for supervisors onsite.
- Coordinate with Payroll for onsite check printing and distribute weekly paystubs (Union only).
- Ensure payroll policies are being followed and follow up with site leadership with issues.
- Assist with onboarding of employees, including validating assigned paperwork is complete, collecting and verifying I-9 documentation, and participating in new hire orientation.
- Initiate and coordinate Union Hall referrals for Craft employee hiring (Union only).
- Maintain site roster and time off calendar.
- Complete I=9 audits to ensure all cases are closed and employees are authorized to work.
- Submit mileage mobilization reimbursement for eligible employees when applicable.
- Ensure job/salary changes are submitted in a timely manner and that site management is aware of the process and provide training as needed.
- Audit site roster and Last Day Worked report regularly to ensure that employee’s files are up to date.
- Work with employees as issues arise to provide the proper point of contact to solve their matters.
- Assist users with logging into company software accounts.
- Assist with equipment questions (scanner, copy machine, etc.).
- Partner with the IT department to help users troubleshoot onsite equipment issues.
- Other duties as assigned.
Requirements
- One to three years’ experience in administrative support position.
- Proficient in Microsoft Word, Excel, Teams, Outlook, and Internet.
- Strong verbal and written communication skills.
- Strong ability to multi-task and attention to detail.
- Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the Company’s Zero Injury principles.
Skills
- Microsoft Word
- Microsoft Excel
- Microsoft Teams
- Microsoft Outlook
- Internet proficiency
- Verbal communication
- Written communication
- Multi-tasking
- Attention to detail
Location
- NC
- VA
- GA
- TX
- FL
- IA
- WY
Work Type
- Traveling position
- Full-time
Experience Level
- 1-3 years administrative support experience
Salary/Compensations
- Competitive pay with ongoing performance review and merit increase
- Designated daily per diem in addition to base pay
- Vehicle allowance
Benefits
- 401(k) with company match
- Employee Stock Purchase Plan (ESPP)
- Flexible spending account (Healthcare & Dependent care)
- Medical insurance
- Dental insurance
- Vision insurance
- Coverage for spouse, domestic partner, and children
- Diabetes Management
- Telehealth Coverage
- Prescription Drug Plan
- Pet Insurance
- Weight Management Drug Discount
- Discounted National Gym Membership Network
- Paid Time Off
- Paid Holidays
- Bereavement Leave
- Military Leave, including Differential Pay and Benefits Continuation
- Employee Assistance Program
- Short-term disability
- Long-term disability
- Life insurance
- Accidental death & dismemberment
- Voluntary life insurance
- Voluntary accident insurance
- Voluntary critical illness insurance
- Voluntary hospital indemnity coverage
- Emergency Travel Assistance Program
- Group legal plan
About the Company
- Founded in 1979, Lemartec is a national general contractor and construction management firm and is part of the General Building group within MasTec’s Clean Energy and Infrastructure segment.
- As MasTec’s vertical construction arm, Lemartec delivers complex projects across industrial, aviation, power, and large commercial markets.
- Led at the segment level by Manny García-Tuñón, the General Building Operating Group represents MasTec’s vertical construction capabilities and serves as the platform for future growth in this space.
- As a MasTec company, Lemartec maintains international capabilities and strategic partnerships throughout the Americas and the Caribbean, enabling the execution of some of the most complex projects in the industries we serve.
- Through MasTec’s network of more than 22,000 professionals and subject matter experts in Engineering, Procurement, and Construction across over 400 locations throughout North America and the Caribbean, Lemartec is uniquely positioned to serve a diversified customer base.
- With experience across all 16 disciplines of construction, Lemartec combines deep technical expertise with the strength, scale, and financial backing of MasTec to successfully deliver projects of any size and complexity.
- MasTec’s Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue, providing construction services across industrial, renewables, and infrastructure sectors.
- In infrastructure, we specialize in general heavy civil construction, underground utilities, structures, electrical work, material production, roadways, bridges, specialty pavement overlays, environmental projects, and commercial buildings.
- Sustainability and safety are foundational to our culture and influence everything we do.
- MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years.
- With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.
- Join one of the largest construction firms in the country (Engineering News-Record [ENR]: #1 in Power, #17 Top 50 Domestic Heavy Contractors, #20 Transportation Contractor).
Equal Opportunity
- MasTec, Inc. is an EQUAL EMPLOYMENT OPPORTUNITY employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.
- MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.