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About the Role

As a Building Service Administrator, you will be responsible for vendor payments, database upkeep, special projects, and the coordination of all facilities and security transactions supporting the Company’s business. You will monitor budgets and accruals to ensure the department is fulfilling financial obligations, interact with internal and external personnel, and act as a liaison between Building Services and outside vendors.

Responsibilities

Participate in budget preparation and administration.
Review month-end financial data with Facilities Manager/Director and other Departmental staff.
Report, monitor, and control financial expenditures for the Facilities Department.
Ensure purchase orders are created and issued based on annual budgetary forecasts or as needed.
Maintain oversight of the entire P.O./invoice payment process.
Contact vendors before Q4's end to ensure all outstanding invoices are captured in the correct year.
Maintain and analyze expense data, preparing and distributing monthly/quarterly analyses with variance explanations.
Provide monthly tracking reports of current and cumulative spending compared to budget.
Maintain rigorous financial controls and adherence to financial policy and procedures.
Initiate investigations for unusual or unexplained charges with Security/Internal Audit Departments.
Review situations with unexpected charges that were not budgeted or properly approved.
Perform cost center/general ledger reclassifications for invoices not assigned to the proper account.

Requirements

High school diploma and four years related work experience/training or combination of education and experience; or Bachelor's degree and one to two years related work experience/training or equivalent combination of education and experience.
Ability to multitask and prioritize in a fast-paced environment.
Independent worker with strong organizational and team skills.
Excellent communication skills, both verbal and written.

Location

Toronto, ON

Work Type

Onsite
Full-time

Experience Level

1-2 years
4 years

Education Level

High school diploma
Bachelor's degree

Benefits

Freedom to work from another location—even an international destination—for up to 30 consecutive calendar days per year.

About the Company

Insight is a Fortune 500 Solutions Integrator with deep expertise in cloud, data, AI, cybersecurity, and intelligent edge.
We guide organizations through complex digital decisions.
We are a people-first company that believes in unlocking the power of people and technology to accelerate transformation and achieve extraordinary results.
14,000+ engaged teammates globally
$8.2 billion in revenue in 2025
Certified as a Great Place to Work in 9 Countries in 2025
Fortune 500 Company (No. 447) in 2025
Received 25+ industry and partner awards in the past year
$1.4M+ total charitable contributions in 2024 by Insight globally

Equal Opportunity

Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.
We celebrate diversity of skills and experience so even if you don’t feel like your skills are a perfect match - we still want to hear from you!