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About the Role

The Budget & Contracts Manager plays an elevated, high-impact leadership role within the Fiscal Department, serving as the primary operational link between strategic contract oversight and tactical financial execution. This position oversees the day-to-day management of the agency's government and foundation contract portfolios and supervises the Grants & Contracts Accounting team.

Responsibilities

• Supervise, train, and mentor the Grants & Contracts Accountants; establish standardized tracking workflows, evaluate performance, and continuously cross-train staff on complex vouchering, allocations, and non-profit accounting principles.
• Serve as the mandatory internal review and approval authority for all contract vouchers, invoices, and required financial reports prior to portal submission, ensuring absolute data integrity and zero mathematical or compliance errors.
• Assist in guiding the end-to-end development of contract budgets and complex modifications; support collaboration with senior staff to manage negotiations with funding portals until final agency approval is secured.
• Actively analyze and monitor portfolio spending trends against approved budgets; identify financial risks, forecast structural over- or under-spending, and partner with program staff to build data-backed mitigation strategies.
• Oversee the comprehensive reconciliation of general ledger activity against active contract billings, resolving complex misallocations, tracking time and effort distributions, and balancing all receivables and advances.
• Act as the primary technical point of contact for external government funding agencies, promptly resolving compliance inquiries, escalating material risks to the Budget and Contracts Director, and managing necessary M/WBE reporting structures.
• Lead award closeout activities to ensure year-end spending aligns with strict cutoff periods; prepare all primary documentation, audit trails, and schedules to support agency-wide and desk audits.
• Play a lead role in the preparation and execution of the agency’s Single Audit, including preparing the Schedule of Expenditures of Federal Awards (SEFA) and ensuring its accuracy, completeness, and integrity.

Requirements

• Bachelor’s degree in accounting, finance or business management.
• 3 years of progressive, hands-on experience in non-profit or government agency grants and contracts accounting.
• Proven ability to supervise accounting staff, manage workloads, establish clear performance priorities, and provide constructive feedback.
• Advanced proficiency in Microsoft Excel and deep operational knowledge of fund accounting software.
• Direct experience owning month-end and year-end grant reporting cycles, supporting grant budget development, executing complex budget modifications, and managing full revenue-reimbursement lifecycles.
• Demonstrated background liaising directly with government funding agencies and internal program directors regarding strict grant compliance, allowable costs, and desk reviews.
• Excellent analytical, time management, and written/verbal communication skills, with a track record of meeting rigid deadlines in a fast-paced fiscal environment.
• Strong familiarity with Single Audit requirements and direct experience preparing a Schedule of Expenditures of Federal Awards (SEFA).
• Expert-level proficiency with Blackbaud Financial Edge NXT and extensive direct experience navigating the NYC PASSPORT system.
• Experience supporting change management efforts and implementing modern tracking tools or standardized workflows for fiscal departments.

Skills

• Microsoft Excel
• Fund accounting software
• Grant reporting
• Grant budget development
• Budget modifications
• Revenue-reimbursement lifecycles
• Grant compliance
• Allowable costs
• Desk reviews
• Analytical skills
• Time management
• Written communication
• Verbal communication
• Single Audit requirements
• Schedule of Expenditures of Federal Awards (SEFA)
• Blackbaud Financial Edge NXT
• NYC PASSPORT system
• Change management
• Tracking tools
• Standardized workflows

Location

• New York, NY 10003

Work Type

• Part Time
• Full-time
• Hybrid

Experience Level

• 3 years of progressive, hands-on experience in non-profit or government agency grants and contracts accounting.

Education Level

• Bachelor’s degree in accounting, finance or business management.

Salary/Compensations

• $90,000.00 - $100,000.00

Benefits

• Medical
• Dental
• Vision
• Retirement
• Paid time off

About the Company

• The Police Athletic League (or PAL) is New York City’s largest independent youth development organization. We operate diverse programs from Head Start, Day Car and Universal Pre-K programs; to elementary and middle school after-school programs, summer day camps and summer Playstreets. We run evening teen centers and college readiness programs, as well as youth employment and juvenile justice programs. In its over a century of service, PAL is continuing its evolution and remains a vibrant and vital New York City institution.

Equal Opportunity

• At the Police Athletic League, we seek people who are talented, creative and passionate to help create a more inclusive city and better futures for our youth. We’re devoted to empowering communities and building the best places to work, and that goes for our own teams too. The Police Athletic League is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected characteristic including, but not limited to, an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy Employment with PAL is contingent upon successful completion of all the Agency’s lawful pre-employment checks, which may include a background check.