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About the Role

The Senior Research Administrator – Post-Award Finance & Compliance provides the financial compliance backbone of the Office of Sponsored Programs (OSP). This role manages technical accounting, budgetary oversight, and supports the Executive Director and PIs on award portfolio stewardship from setup through closeout. Responsibilities include Oracle award and budget administration, subaward financial processing, effort and labor cost distribution, cost transfers, purchase order monitoring, and account closeout, ensuring compliance with sponsor and federal requirements.

Responsibilities

Manage technical accounting and budgetary oversight for sponsored programs.
Administer Oracle award and budget functions.
Process subaward financial agreements and amendments.
Oversee effort and labor cost distribution and reclassification.
Manage cost transfers (OTPS reclasses).
Monitor purchase orders for sponsored accounts.
Oversee account closeout procedures.
Ensure accurate recording and compliance of sponsored funds with sponsor and federal requirements (2 CFR 200 / Uniform Guidance).
Partner with Research Accounting, Finance, and Legal on financial reporting, drawdowns, and accounting entries.
Advise the Executive Director on institutional SOPs and documentation for post-award financial processes.
Support the maturation of OSP's financial control environment.
Provide information for the setup and maintenance of awarded projects in Oracle.
Oversee processing of budget increases and decreases in Oracle.
Set up new vendors in Oracle and coordinate award naming structure changes.
Support due diligence of sub-awardees.
Maintain accurate award and financial data across Oracle and other tracking systems.
Prepare and process subaward agreement and amendment packages.
Track subaward budget periods, funding increments, no-cost extensions, carryover, and deobligations.
Monitor subrecipient invoices and financial reporting.
Prepare and process OTPS reclass forms with audit-ready justifications.
Coordinate effort and labor distribution/reclass processes each payroll cycle.
Process unobligated balance transfers and other Oracle reclasses.
Manage commitment changes, cancellations, and related budget actions for purchase orders.
Support preparation and submission of cost-reimbursable invoices.
Support Research Performance Progress Report (RPPR) initiation and coordination.
Coordinate award and D-account closeout activities.
Assist with reconciliation of award budgets and expenditures.
Support preparation of financial and progress reports.
Partner with Research Accounting on official financial reporting, drawdowns, and accounting entries.
Support development, documentation, and version control of SOPs for post-award financial processes.
Ensure timely, compliant, and well-documented post-award financial administration.
Escalate compliance risks, sponsor findings, or control gaps to the Executive Director.

Requirements

Bachelor's degree in accounting, finance, business administration, or a related field.
Seven years of experience in post-award research administration, sponsored programs financial management, grants accounting, or a related finance function.
Experience preferably within an academic, medical, or non-profit research setting.
Working knowledge of federal cost principles and Uniform Guidance (2 CFR 200).
Working knowledge of NIH and other federal sponsor financial requirements.
Working knowledge of cost transfer/effort reporting compliance.
Deep working knowledge of post-award financial administration, including Oracle award, contract, and budget modules, or comparable ERP/financial systems.
Knowledge of federal cost principles and Uniform Guidance (2 CFR 200), including allowability, allocability, and cost transfer justification standards.
Knowledge of subaward financial administration, including FDP templates, budget periods, carryover, deobligation, and no-cost extensions.
Knowledge of effort reporting, labor distribution, and salary cap/overage account administration.
Familiarity with NIH and other federal, state, foundation, and industry sponsor financial reporting and closeout requirements.
Proficiency with Microsoft Office (particularly Excel) for financial analysis, reconciliation, and reporting.
Cultural competency and the ability to communicate effectively in a culturally sensitive manner with individuals and groups from diverse backgrounds.
Strong analytical and reconciliation skills across a portfolio of awards, budgets, and expenditures.
Discretion and sound judgment in handling sensitive and confidential financial information.
Excellent attention to detail and financial accuracy.
Ability to produce clear, audit-ready documentation and justifications for cost transfers and reclasses.
Ability to build effective working relationships with PIs, Research Accounting, Finance, Legal, and OSP colleagues.
Ability to explain complex financial requirements clearly.
Ability to manage competing priorities and firm deadlines in a fast-paced, growing department.
Ability to work independently and collaboratively as part of a small, lean OSP team.
Ability to help build and document SOPs and controls in a developing operating environment.
Any combination of education, training, and experience equivalent to the requirements above that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job.

Skills

Oracle award, contract, and budget modules
ERP/financial systems
Federal cost principles
Uniform Guidance (2 CFR 200)
NIH and other federal sponsor financial requirements
Cost transfer/effort reporting compliance
Subaward financial administration
FDP templates
Effort reporting
Labor distribution
Salary cap/overage account administration
Microsoft Office (Excel)
Financial analysis
Reconciliation
Reporting
Cultural competency
Effective communication
Analytical skills
Attention to detail
Financial accuracy
Documentation
Relationship building
Independent work
Collaborative work

Location

New York City
Westchester County

Work Type

Full-time

Experience Level

Senior
Seven years of experience

Education Level

Bachelor's degree

Salary/Compensations

$150,000 p/yr. to $160,000 p/yr. (for NYC/Westchester County)
Commensurate with skills, job-related knowledge, and experience (outside NYC/Westchester County)

About the Company

Founded in 1964, New York Blood Center (NYBC) has served the tri-state area for over 60 years, delivering 500,000 lifesaving blood products annually to 150+ hospitals, EMS and healthcare partners.
NYBC is part of New York Blood Center Enterprises (NYBCe), which spans 17+ states and delivers one million blood products to 400+ U.S. hospitals annually.
NYBCe additionally delivers cellular therapies, specialty pharmacy, and medical services to 200+ research, academic and biopharmaceutical organizations.
NYBCe’s Lindsley F. Kimball Research Institute is a leader in hematology and transfusion medicine research, dedicated to the study, prevention, treatment and cure of bloodborne and blood-related diseases.
NYBC serves as a vital community lifeline dedicated to helping patients and advancing global public health.
Learn more at nybc.org.
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