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About the Role

This role is central to building IQM Japan, ensuring day-to-day operations run smoothly and establishing solid administrative foundations. You will work closely with the Country Manager to grow IQM's presence in Japan, acting as a bridge between local operations and global teams.

Responsibilities

• Act as the link between Japan and HQ, moving information, documents, approvals, and reporting.
• Translate between Japanese and English as needed.
• Ensure global policies and procedures are implemented in the Japan office.
• Manage the administration for Japan's government-funded work, including documentation, reporting, and deadlines for NEDO and other programs.
• Keep records audit-ready and ensure all grant obligations are met.
• Manage vendors, landlords, and service providers.
• Handle onboarding logistics for new hires and visitors.
• Organize travel, meetings, and local events.
• Process invoices, purchase requests, and expenses.
• Coordinate with vendors and track contracts, purchase orders, and spend.
• Support budget tracking and reporting.
• Organize corporate, legal, operational, and grant documentation.
• Ensure compliance with company policy and Japanese regulatory requirements.
• Document local office operational procedures.
• Identify opportunities to standardize or automate processes.
• Set up new administrative processes and take on special projects.

Requirements

• Hands-on experience with NEDO administrative work, including accounting, financial compliance, audit preparation, document and reporting management, and communication/stakeholder coordination.
• Expert-level proficiency in Excel, Word, and PowerPoint.
• Fluent Japanese and English, with experience translating business documents between both languages.
• Working knowledge of legal and finance basics.
• Organized and precise.
• Comfortable owning deadlines and audit-ready records.
• Willingness to build processes from a blank page.
• A relevant degree is welcome but not required; equivalent experience counts.

Skills

• NEDO administrative work
• Accounting
• Financial compliance
• Audit preparation
• Document management
• Reporting management
• Communication
• Stakeholder coordination
• Excel
• Word
• PowerPoint
• Japanese
• English
• Translation (Japanese to English and English to Japanese)
• Legal basics
• Finance basics

Location

• Japan

Work Type

• Hybrid
• Flexible hours

Experience Level

• Not specified

Education Level

• Degree welcome but not required; equivalent experience counts.

Benefits

• Hybrid setups
• Flexible hours

About the Company

• IQM builds world-leading quantum computers for the well-being of humankind, designing systems to tackle computational challenges beyond classical machines.
• The company's work is at the edge of science and engineering, turning deep research into reliable, full-stack systems.
• IQM's technology drives discoveries in fields like medicine, energy, and technology.
• IQM offers full-stack quantum computing, from hardware to software layers.
• The company fosters a high-performance environment with a focus on work-life balance.
• IQM encourages continuous learning and provides approachable leadership with a flat hierarchy.
• The company is described as the 'sweet spot' between a startup and a corporation, where top performers get noticed.
• IQM contributes to the quantum ecosystem by publishing papers, running hackathons, and shaping the market.
• Funding: 600M€+
• Team Members: 400+
• Quantum Computers Built: 30+
• Patents Filed: 300+
• Locations Globally: 10