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About the Role

Oversee all aspects of payroll administration, ensuring employees are paid accurately, on time, and in compliance with all applicable regulations. This hands-on role involves managing payroll processes, maintaining systems, ensuring compliance, administering benefits and deductions, and partnering with HR and Accounting to create scalable systems and establish best practices.

Responsibilities

• Manage the end-to-end payroll process for all employees, including regular payroll, bonuses, and off-cycle payments.
• Ensure timely and accurate processing of multi-state payroll.
• Review payroll registers and perform comprehensive reconciliations across US and UK jurisdictions prior to finalization.
• Maintain payroll calendars and ensure all deadlines are met.
• Process new hires, terminations, salary adjustments, promotions, and other payroll changes.
• Administer Leave of Absence (LOA) payroll calculations, ensuring accurate pay, benefit deductions, statutory leave payments, and return-to-work payroll adjustments in compliance with company policies and applicable federal, state, and local regulations.
• Respond to employee payroll inquiries professionally and confidentially.
• Resolve payroll discrepancies promptly.
• Ensure compliance with all federal, state, and local payroll regulations and tax requirements.
• Maintain compliance with wage and hour laws, garnishments, tax levies, and court orders.
• Coordinate payroll tax filings and year-end reporting, including Forms W-2 and related tax documents.
• Support payroll audits and maintain complete payroll documentation.
• Prepare payroll journal entries and account reconciliations.
• Reconcile payroll liabilities and benefit-related accounts.
• Partner with Accounting during month-end, quarter-end, and year-end close.
• Support internal and external financial audits.
• Administer the employee expense reimbursement program and ensure timely reimbursement of approved business expenses.
• Review employee expense reports for compliance with company travel and expense policies.
• Verify supporting documentation, coding, receipts, and approvals before processing reimbursements.
• Partner with employees and managers to resolve expense report questions and exceptions.
• Review corporate credit card transactions for policy compliance, appropriate business purpose, and required supporting documentation.
• Monitor outstanding expense reports and follow up on delinquent submissions.
• Coordinate new card issuance, credit limit changes, and card cancellations with the card provider.
• Investigate and resolve disputed or unauthorized transactions.
• Reconcile monthly corporate credit card statements and support month-end close activities.
• Maintain payroll systems and ensure data integrity.
• Partner with Human Resource Team and Accounting teams to improve payroll workflows and automation.
• Recommend and implement process improvements to enhance efficiency and internal controls.
• Maintain payroll policies, procedures, and documentation.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or related field.
• 5+ years of payroll experience, including payroll administration in a multi-state environment.
• Experience administering employee expense reimbursement and corporate credit card programs.
• Strong knowledge of U.S. payroll tax regulations and wage and hour laws.
• Experience with payroll and expense management systems (e.g., ADP, UKG Ready, Concur, Ramp, or similar).
• Advanced Microsoft Excel skills.
• Excellent analytical, organizational, and problem-solving skills.
• Strong attention to detail and ability to handle confidential information.
• Experience with ERP systems such as NetSuite is preferred.

Skills

• Payroll Administration
• Multi-state Payroll Processing
• Payroll Reconciliation
• Leave of Absence (LOA) Calculations
• Payroll Tax Compliance
• Wage and Hour Laws
• Payroll Audits
• Journal Entries
• Account Reconciliation
• Employee Expense Reimbursement
• Corporate Credit Card Administration
• Payroll Systems Management
• Process Improvement
• Microsoft Excel
• Analytical Skills
• Organizational Skills
• Problem-Solving Skills
• Attention to Detail
• Confidentiality

Location

• San Francisco Bay Area
• Seattle
• London

Work Type

• Full-time

Experience Level

• 5+ years

Education Level

• Bachelor's degree

Salary/Compensations

• $135,000 - $160,000 annually

Benefits

• Competitive compensation and benefits package
• Open, flexible, and friendly work environment
• Platform to develop long-term careers
• Summary of Benefits available for all applicants

About the Company

• Xaira is an innovative biotech startup focused on leveraging AI to transform drug discovery and development.
• The company is leading the development of generative AI models to design protein and antibody therapeutics, enabling the creation of medicines against historically hard-to-drug molecular targets.
• It is also developing foundation models for biology and disease to enable better target elucidation and patient stratification.
• Collectively, these technologies aim to continually enable the identification of novel therapies and to improve success in drug development.
• Xaira is headquartered in the San Francisco Bay Area, Seattle, and London.

Equal Opportunity

• Xaira Therapeutics an equal-opportunity employer.
• We believe that our strength is in our differences.
• Our goal to build a diverse and inclusive team began on day one, and it will never end.