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About the Role

AeroSafe Global is seeking a Marketing Events Manager to oversee their event footprint, focusing on external trade shows and internal corporate events. This role is crucial for supporting operations that impact healthcare logistics.

Responsibilities

• Coordinate end-to-end logistics for trade shows, including shipping, handling, rigging, electrical, and AV setups.
• Serve as the primary point of contact for trade show vendors such as booth builders, printers, exhibit houses, and swag suppliers.
• Assist in designing booth layouts, ordering promotional items, and ensuring signage is on-brand.
• Manage hotel room blocks and on-site schedules for staff attending trade shows.
• Collaborate with the marketing team on pre-show promotions and ensure prompt routing of post-show leads.
• Manage the technical setup, formatting, and scheduling of internal event emails.
• Maintain and track RSVP data, manage registration caps, and provide attendance updates.
• Concept, plan, and execute employee-facing events like holiday parties and team-building activities.
• Manage logistics for internal meetings, including town halls and executive board meetings.
• Source and book off-site locations, manage catering, and procure internal corporate gifts.
• Track event expenditures and process invoices to ensure adherence to budgets.
• Review and organize vendor and venue contracts, monitoring deadlines and policies.
• Maintain organized storage of marketing collateral, booth graphics, and company swag.

Requirements

• 2-3 years of experience in event planning, corporate meeting coordination, marketing logistics, or administrative support.
• Elite project management skills with meticulous attention to detail.
• Exceptional interpersonal skills for collaborating with cross-functional teams.
• Ability to execute campaigns precisely to specification.
• A proactive problem-solving attitude, remaining calm under pressure.
• Proficiency with Microsoft Office and project management tools like Asana.
• Experience setting up templates and managing lists within email marketing/CRM platforms (HubSpot).
• Willingness to travel up to 10% for on-site event execution.
• Ability to sit, walk, use hands for repetitive motion, talk, and hear.
• Occasional need to stand, walk, reach, bend, stoop, kneel, crouch, and lift/move up to 40 pounds.
• Specific vision abilities including close vision are required.
• Must be able to use a PC, telephone, and other office equipment.

Skills

• Event Planning
• Project Management
• Logistics Coordination
• Vendor Management
• Budget Tracking
• Contract Administration
• Inventory Management
• Email Marketing
• CRM Platforms
• Microsoft Office Suite
• Asana
• HubSpot

Location

• Remote

Work Type

• Full-time

Experience Level

• Mid-level

Salary/Compensations

• USD $70,000.00/Yr. - USD $90,000.00/Yr.

Benefits

• Employer contributions towards health insurance
• Vision coverage
• 401(k) retirement savings plans
• Dental insurance
• Life/AD&D insurance
• Worksite Voluntary Plans (Accident, Critical Illness, Hospital Indemnity insurance)
• Flexible Spending Accounts
• Health Savings Account
• PTO policy
• 10 Paid Holidays per year

About the Company

• AeroSafe Global delivers end-to-end cold chain management and intelligence solutions for last-mile delivery.
• The company's mission is to ensure shipments have unmatched protection, a safeguarded journey, and a superior delivery experience.
• AeroSafe Global provides tech-driven solutions that simplify complex logistics and pharmaceutical distribution.
• Their proprietary 'Cold Chain as a Service' (CCaaS) model ensures the safe delivery of temperature-sensitive therapies worldwide.

Equal Opportunity

• AeroSafe Global provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
• This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.