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About the Role
Guggenheim Investments is seeking a proactive, energetic, and experienced paralegal professional to lead its GI Legal Support (GILS) team. This person will manage a team of paralegals while remaining hands-on in supporting attorneys and functions across the Guggenheim Investments legal group. The candidate is a player-coach, comfortable interacting with senior attorneys and business partners, managing a workload that may include escalated, time-sensitive, and last-minute requests. Prior experience from a financial services legal team, including entity management and fund-related work, is required.
Responsibilities
- Supervise, coach, and develop the GILS paralegal team, including workload allocation, quality review, performance management, and hiring; facilitate GI Legal workflows and track team projects through the project management system
- Lead delivery of legal support services across GI Legal and cross-functional partners, including the preparation, execution, and maintenance of legal documents and materials for GI and Fund entities, and compiling documents and signature pages for closings – and coordinate NDAs, access letters, and non-reliance letters (NRLs)
- Oversee the Entity Formation and Dissolution process end-to-end, maintain electronic corporate minute books, and keep entity, organizational, and directors, officers, and authorized signatory data current
- Oversee corporate secretarial services, including Board of Directors and committee meeting logistics, materials, and documentation
- Own intake and first-level review of vendor contract requests from the GILS centralized inbox
- Respond to AML/KYC requests relating to firm governance matters
- Oversee tracking and maintenance of possessory collateral for client investments, including intake and outtake logging and annual reconciliation, as well as litigation tracking
- Oversee lien search ordering, review of results, and preparation of lien summaries
- Organize and maintain files relating to transactional, regulatory, and other legal matters; oversee maintenance of document repositories; and respond to and triage information queries
- Manage first-line processing of legal invoices and serve as senior escalation point for legal e-billing, matter creation, and e-billing reporting data questions
- Administer access and data governance for GI Legal systems, including approving access to databases and conducting quarterly SOUR access and entitlement reviews
- Promote data integrity, file completeness, and compliance with governance and firm policies
- Review team-prepared PowerPoint presentations, Excel worksheets, and Visio diagrams
- Coordinate travel and expense support for GI lawyers
- Lead special and recurring projects, including overhauls of file and data storage systems
Requirements
- Bachelor's degree
- 5+ years of paralegal experience in an investment firm or law firm supporting Asset Managers
- 2+ years of supervisory experience over paralegals or legal support staff
- Must have experience preparing legal documents that are finance related
- Must be knowledgeable of vendor contracts, maintaining meeting minutes, and drafting spreadsheets
- Strong familiarity with AML/KYC processes, subscription documentation, closing mechanics, and document management
- Excellent organizational skills, attention to detail, and ability to manage multiple time-sensitive matters simultaneously
- Strong written and verbal communication skills and the ability to work effectively with attorneys, clients, and external counterparties
- Advanced proficiency with Microsoft Word, Excel, PDF tools, and electronic signature/document management platforms
- Exceptional grammar, spelling and proofreading skills are a must
- Proven ability to meet strict deadlines under significant time constraints
- Must be able to work a flexible schedule with some overtime required
- Paralegal certificate
- 7+ years of paralegal experience in transactional work, with half or more of that experience with private funds, investment management, public pensions, or related areas
- Prior experience managing or leading a paralegal or legal support team in a financial services or asset management setting
- Experience with private fund subscriptions, investor-side fund closings, or fund formation/fund operations strongly preferred
- Candidates must be authorized to work in the US without current or future visa sponsorship or transfer.
Skills
- Microsoft Word
- Excel
- PDF tools
- Electronic signature platforms
- Document management platforms
- Project management system
- AML/KYC processes
- Vendor contracts
- Meeting minutes
- Drafting spreadsheets
- Entity management
- Fund-related work
- Transactional work
- Private funds
- Investment management
- Public pensions
Location
- New York
Work Type
- Full-time
- Onsite
Experience Level
- 5+ years of paralegal experience
- 2+ years of supervisory experience
- 7+ years of paralegal experience in transactional work
Education Level
- Bachelor's degree
- Paralegal certificate
Salary/Compensations
- $130,000.00-$140,000.00
About the Company
- Guggenheim Investments is a global asset manager with a history of delivering value and innovation.