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About the Role

Victor Energy is seeking a Project Coordinator to provide collaborative support for their project execution team. The Project Coordinator will support the Project Manager by interfacing with team members to deliver assigned projects and coordinate with internal teams, clients, and stakeholders.

Responsibilities

• Provide execution and coordination support.
• Monitor project progress and create project status reports.
• Track project milestones ensuring deliverables are completed and meet project requirements.
• Assist with resource scheduling.
• Schedule meetings and facilitate communication between the project manager and stakeholders.
• Follow up on action items from meetings.
• Manage project-related inquiries or escalations and provide formal responses.
• Develop, maintain, and monitor project schedule and tasks.
• Prepare reports and track costs, including change request backup.
• Prepare, maintain, and monitor risk register and gather updates.
• Maintain project documents such as the project plan, budget, schedule, or scope statement.
• Provide additional support as requested by the project manager.
• Assist with parsing and meeting project requirements from internal and external teams.
• Use approved systems in alignment with company expectations.
• Promote a culture of health, safety, and environmental protection on the project.

Requirements

• Degree or certification in business administration, project management, or a related field.
• 2 to 4 years of experience in a fast-paced administrative or coordinator role.
• Utility construction experience is a strong asset, including working in a construction office at site.
• Excellent interpersonal and communication skills.
• Confident interacting with key contacts at all levels in verbal, written, and electronic form.
• Exceptional eye for detail and organizational skills in a dynamic, multi-tasking environment.
• Proficiency with Microsoft Office.
• Working knowledge of project management and/or scheduling software such as MS Project.
• Proven ability to understand construction administration and contract commercial terms.
• Analytical skills and a logical, independent problem solver.
• Ability to maintain a high level of confidentiality and professionalism.

Skills

• Interpersonal skills
• Communication skills
• Microsoft Office proficiency
• Project management software knowledge
• Scheduling software knowledge
• Construction administration understanding
• Contract commercial terms understanding
• Analytical skills
• Problem-solving skills
• Confidentiality
• Professionalism

Location

• Remote
• Field visits to construction sites

Work Type

• Full-time
• 40-hour, 5 day work week
• Adjusted to meet project demands over weekends
• Primarily based from home

Experience Level

• 2 to 4 years experience

Education Level

• Degree or certification in business administration, project management, or a related field

Benefits

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• Group RRSP
• Group Life - AD&D - Critical Illness Insurance
• Training & Development
• Employee Assistance Program - Counseling
• Paid Time Off

About the Company

• As part of the Java Group, Victor Energy’s staff have over 50 years of experience building some of Canada’s largest electrical infrastructure projects.