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About the Role

The Legal Assistant is responsible for managing pre-suit cases from start to resolution, working closely with the assigned attorney to ensure timely and accurate completion of tasks and documentation. Maintains organized case files and facilitates clear communication with clients, providers, and legal staff to support effective case development.

Responsibilities

• Daily interaction with clients, insurance companies, and medical providers via phone, email, or in-person.
• Research and locate all possible Defendants and Insurance coverage.
• Request and follow up with gathering supporting documents, including police reports, 911 calls, Insurance policies, medical records, bills, and/or Liens.
• Review, upload, and process daily correspondence delivered via email, fax, or through paperless software.
• Schedule and maintain Attorney’s calendar.
• Attend client meetings with Attorney.
• Ensure cases are updated with all necessary information, including treatment details, records and bills, insurance coverages and/or liens, medical provider insurance information, balance verification, and PIP log processing.
• Prepare demands and closing statements.

Requirements

• Bi-lingual: (English/Spanish).
• One year minimum office experience.
• Excellent customer service skills.
• Strong multitasking skills, highly organized, and detail oriented.
• Able to work at a fast pace with a heavy case volume (65-75 cases).

Skills

• Customer service
• Multitasking
• Organization
• Detail-oriented
• Fast-paced environment management
• Heavy case volume management

Experience Level

• 1 year minimum office experience

Benefits

• Paid Time Off (PTO) plus 8 paid holidays
• Sick Leave
• Additional birthday holiday
• Comprehensive benefits package including multiple medical plan options, dental, vision, disability, supplemental coverage, and company-paid life insurance
• Bereavement leave
• Hospital leave benefits
• 401(k) retirement plan with company matching contributions
• Bonus opportunities
• Commitment to employee wellness and long-term success

About the Company

• Since 1988, Rubenstein Law has been a trusted advocate for personal injury victims, growing into a nationally recognized firm with over 60 attorneys and 400 professionals.
• Known for securing billions of dollars for clients, the firm handles a wide range of cases, including auto accidents, catastrophic injuries, medical malpractice, and mass tort litigation.
• Rubenstein Law is committed to delivering exceptional client care while continuing to expand nationwide.