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About the Role

Wonder is seeking a highly organized, proactive, and strategic Executive Assistant to support key executive leaders, including two CEOs, our CTO, and other executives. This role serves as a trusted partner to executive leadership, managing complex administrative operations, communications, scheduling, and cross-functional coordination in a fast-paced, high-growth environment. The ideal candidate thrives in ambiguity, exercises exceptional judgment and discretion, anticipates needs, and brings a high level of professionalism, curiosity, and operational excellence. This is a unique opportunity to play a critical role in supporting executive leadership while helping drive organizational effectiveness and operational efficiency across Wonder.

Responsibilities

Provide high-level administrative and operational support to CEO, CTO and other C-Suite level leaders
Manage complex executive calendars, prioritizing competing demands and aligning schedules with business priorities
Coordinate and support executive meetings with internal and external stakeholders, including board members, investors, and senior leadership
Anticipate executive needs, proactively solve problems, and improve administrative workflows and processes
Track priorities, deadlines, deliverables, and follow-up items with minimal direction
Serve as a trusted liaison across internal and external stakeholders, ensuring seamless coordination and communication
Draft, edit, proofread, and distribute executive communications, presentations, and messaging for a variety of audiences
Communicate professionally and effectively with stakeholders at all levels of the organization
Maintain highly confidential information, files, records, and correspondence with discretion and professionalism
Plan and coordinate executive leadership meetings, business reviews, offsites, town halls, and strategic planning sessions
Manage meeting logistics including scheduling, room coordination, vendor management, agendas, materials, and follow-up actions
Support both virtual and in-person meetings across multiple time zones and locations
Assist with coordination of board meetings and executive-level events as needed
Coordinate domestic and international travel arrangements, itineraries, and related logistics
Prepare and process expense reports, invoices, budgets, and administrative documentation
Ensure efficient day-to-day operations of the executive offices and contribute to a positive team environment
Identify opportunities to improve operational efficiency and administrative processes across the organization

Requirements

7-10+ years of experience supporting C-level executives, preferably within fast-paced or high-growth environments
Exceptional organizational skills with the ability to manage multiple priorities simultaneously
Strong judgment, discretion, and professionalism handling confidential and sensitive information
Outstanding written and verbal communication skills
Proven ability to anticipate needs, solve problems proactively, and operate independently
High attention to detail and strong follow-through
Advanced proficiency in Google Workspace, including Gmail, Google Calendar, Google Docs, Sheets, Slides, and Drive, with experience operating within a highly collaborative Google-based work environment
Experience supporting executive leadership in finance, operations, technology, or high-growth startup environments is a plus
Experience coordinating board meetings, investor communications, or executive-level presentations is preferred
Bachelor’s degree or equivalent experience preferred
Wonder does not sponsor applicants for employment visa status for this role.
Requires a minimum of 4 days a week in the office, with additional days as needed based on role demands.

Skills

Google Workspace
Gmail
Google Calendar
Google Docs
Google Sheets
Google Slides
Google Drive

Location

New York
Illinois

Work Type

Onsite (minimum 4 days a week)

Experience Level

7-10+ years

Education Level

Bachelor's degree or equivalent experience

Salary/Compensations

New York: $96,000-$114,500 per year
Illinois: $86,500-$103,000 per year

Benefits

Competitive compensation package with equity
401(k)
Choice of medical, dental, and vision plans
Company paid short and long term disability coverage
Paid time off including flexible time off for exempt employees
Paid vacation for non-exempt employees
Paid sick leave in compliance with applicable law
Paid parental leave
Discounted meals
Exclusive perks across the Wonder family of brands

About the Company

Everything’s on the menu at Wonder. Except compromise.
Wonder is the mealtime platform built to feed every craving in one order.
With Wonder, you can mix and match hundreds of dishes from 20+ exclusive restaurants in a single order, so everyone gets exactly what they’re craving.
Enjoy everything from tacos to Thai with $0 delivery fees, plus dine-in or pick up at a Wonder location near you.
Each dish is made to order on-site by our culinary team and served hot.
Behind the scenes, Wonder owns and operates every step of the dining experience, from recipe development to the technology that powers our experience, allowing us to deliver quality, variety, and consistency at scale.
Join us as we work to make great food more accessible.

Equal Opportunity

At Wonder, we build the best teams by hiring with an objective lens — evaluating people for their potential while championing diversity, equity, and inclusion.
We do not discriminate based on race, color, religion, gender identity or expression, sexual orientation, national origin, age, military service eligibility, veteran status, marital status, disability, or any other protected class.
As part of our commitment to fair and compliant hiring practices, Wonder participates in the federal government's E-Verify program to confirm employment eligibility.
If you need an accommodation during the interview process, please let your recruiter know.