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About the Role

The Museum of Modern Art is seeking an Accountant to manage all accounting aspects for the Special Events Department, including A/P, A/R, ticket sales, donor acknowledgements, alcohol cost accounting, internal reporting, and reconciliations.

Responsibilities

• Administers all aspects of accounting for the Special Events Department, including A/P, A/R, and journal entries.
• Sets up new vendors as needed.
• Facilitates data entry and maintenance of the Salesforce database for the Special Events Department.
• Develops and maintains revenue forecasting and runs weekly revenue reports.
• Implements and monitors a system for expected expense tracking and identifies potential variances.
• Processes incoming payments for Museum benefit and corporate events.
• Oversees after-party ticket sales for Museum benefit events, including online sales and customer service.
• Serves as the primary liaison between the Museum and Art Food for all beverage service operations.
• Cross-trained to oversee beverage services in the vendor's absence.
• Calculates alcohol consumption costs per event and submits monthly journal entries.
• Submits monthly New York State liquor tax estimates.
• Processes alcohol delivery invoices.
• Manages and tracks alcohol requests for various events.
• Completes monthly reconciliations for events and reconciles the Special Events program for year-end close.
• Files income and expense accruals for year-end close and books pledges.
• Pulls weekly and monthly reports from Salesforce and other Museum systems.
• Generates IRS-compliant receipts for Special Events donors.
• Oversees all departmental budgets and Museum events and programs.
• Manages annual budget creation process with Special Events and Finance teams.
• Prepares annual schedules for Accounting and year-end reports for audit and tax forms.
• Creates alcohol and rental invoices for corporate clients and internal reimbursement invoices.
• Reconciles credit card charges for department Navan accounts.
• Performs any other duties reasonably related to the functions described above.

Requirements

• Bachelor's degree in accounting.
• Three to five years of experience in financial and/or accounting management, preferably with fundraising and events.
• Salesforce experience is preferred.
• Proficiency in Microsoft Excel, including the ability to create and manage budgets, financial reports, pivot tables, lookup functions, formulas, and data analysis.
• Superior quantitative and communication skills.
• Ability to work independently against strict deadlines.
• Ability to work with a wide variety of individuals in technical as well as functional roles.
• Must pass a criminal background check due to PCI DSS scope.

Skills

• Salesforce
• Microsoft Excel
• Budget management
• Financial reporting
• Pivot tables
• Lookup functions
• Formulas
• Data analysis
• Quantitative skills
• Communication skills

Location

• New York City

Work Type

• Full-time
• Unionized position

Experience Level

• 3-5 years

Education Level

• Bachelor's degree in accounting

Salary/Compensations

• $87,002 - $92,000

Benefits

• Union benefits

About the Company

• The Museum of Modern Art (MoMA) is a world-renowned art museum.
• This is a unionized position at MoMA with covered employees represented by Local 2110, UAW, AFL-CIO.

Equal Opportunity

• Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”).