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About the Role

As an HR Operations Specialist at EPI, you will play a key role in ensuring smooth and compliant HR operations across multiple European entities. You will support the full employee lifecycle, drive process improvements, and act as a trusted point of contact for employees and internal stakeholders. Operating in a dynamic and international environment, you will contribute to building and scaling HR processes for a fast-growing organization.

Responsibilities

Manage end-to-end employee lifecycle processes (onboarding, contract management, off boarding) across multiple countries
Maintain accurate and up-to-date employee records in the HRIS
Oversee key administrative processes such as probation period tracking, contract amendments, and employee documentation
Prepare and validate variable elements for monthly payroll in collaboration with Finance and external providers
Support payroll processes across different entities, ensuring accuracy and compliance
Produce regular HR reports and dashboards (monthly, annual), ensuring data quality and consistency
Act as a first point of contact for employees on HR-related topics, providing guidance and support
Collaborate closely with internal stakeholders (Finance, Legal, Product, Leadership)
Coordinate with local HR teams and external providers across different countries (e.g. France, Germany)
Continuously review and improve HR administrative processes to increase efficiency and scalability
Support the structuring of HR operations in a multi-entity, multi-country environment
Contribute to HR projects linked to process optimization, compliance, and employee experience
Support relocation processes and liaise with external providers for immigration procedures
Ensure compliance with local labor laws, social security, and benefits administration across regions

Requirements

3+ years of experience in HR Operations / HR Administration in an international environment
Hands-on experience with payroll coordination and HR data management
Strong understanding of employee lifecycle processes
Experience working across multiple countries (France / Germany / Belgium /NL/ Spain is a strong plus)
Familiarity with HRIS tools and HR reporting
Strong organizational and operational mindset with attention to detail
Ability to structure and improve processes in growing organizations
Excellent stakeholder management and cross-functional collaboration skills
Problem-solving mindset with a proactive approach
Comfortable working in a fast-paced, evolving and international environment

Location

Remote

Work Type

Remote-first
Freelance

Experience Level

3+ years of experience

Benefits

6 months Freelance assignment
Remote-first culture with quarterly and annual all-staff in-person meetups
Possibility to work from another EU country for up to 3 months per year
The opportunity to be part of a multicultural European company

About the Company

In today’s digital world, payments often still feel outdated: random delays and confusing rules make it harder than it should be to pay and get paid. The European Payments Initiative (EPI) is here to change all that, forever.
With Wero, our digital wallet, we make sending and receiving money simple, seamless and secure across France, Belgium and Germany, with more countries and omnichannel solutions coming soon.
Supported by 16 major banks and the two largest European acquirers, EPI is building a new, proudly European payment system: easy, instant and transparent, all for the greater good.

Equal Opportunity

EPI offers the same job opportunities to all, without distinction of gender, ethnicity, religion, sexual orientation, social status, disability or age.
EPI promotes the development of an inclusive work environment that mirrors the diversity of the clients our product is serving.