Accounts Payable Administrator
Armstrong Fluid Technology · City of North Tonawanda, NY, US
2 months agoImpress employers and recruiters.
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About the Role
The Accounts Payable Administrator oversees and manages the entire Accounts Payable process, ensuring financial accuracy and compliance. This role is vital in maintaining accurate supplier information, processing payments efficiently, resolving disputes, and supporting audits within a dynamic work environment.
Responsibilities
- Manage the end-to-end supplier setup and validation process, ensuring accuracy and compliance
- Uphold data integrity standards to guarantee the accuracy of financial records and reports
- Efficiently handle payment processing, ensuring timely and accurate disbursements to suppliers
- Process weekly payment runs including ACH, wire, and manual checks
- Act as a point of contact for dispute resolution, collaborating with internal and external stakeholders to address and resolve invoicing issues
- Process high volume invoices from vendors
- Reviews vendor invoices against purchase orders for accuracy of quantity, unit price, terms of payment, and other charges
- Conduct account reconciliations to verify the accuracy of financial transactions
- Handle voids, stop payments, check re-issue and work to resolve stale-dated checks
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Support Month-end Closing, Accruals, and Reporting
- Ensure Statutory Compliance and Audit Support
- Provide Ad-hoc Support for Special Projects and Process Improvements
- Provide support during audits, ensuring all relevant AP documentation is readily available and in compliance
Requirements
- 3-5 years of experience with full cycle A/P in an ERP system, with a strong understanding of AP processes and best practices
- Intermediate to advanced Excel skills; experience using pivot tables and other advanced functions
- Familiarity with ERP systems (e.g. Infor LN) and Power BI
- Effective communication skills to collaborate with internal teams and external suppliers
- Ability to work independently and meet tight deadlines in a fast-paced environment
- Highly organized with a focus on problem solving and good time management
Skills
- Accounts Payable
- Supplier Setup and Validation
- Data Integrity
- Payment Processing
- Dispute Resolution
- Account Reconciliation
- Audit Support
- Excel
- Pivot Tables
- ERP Systems
- Power BI
- Communication Skills
- Time Management
- Problem Solving
Experience Level
- 3-5 years
Education Level
- High School diploma or equivalent
- Degree in Accounting, Finance, or a related field preferred
About the Company
- Armstrong Fluid Technology is a leader in fluid-flow technology with over 1400 colleagues globally.
- The company has eight manufacturing facilities on four continents.
- Armstrong Fluid Technology is a community of technical and marketing minds driven by a shared mission to engineer the future and safeguard our planet.
- The company fosters growth, creativity, and collaboration, encouraging employees to push boundaries and develop cutting-edge solutions.
- The company's innovations promote energy efficiency and reduce environmental impact, contributing to a more sustainable future and lowering global carbon footprints.