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About the Role
Carnegie Hall seeks a Public Relations Coordinator to provide administrative support to the Public Relations team, manage the Cision system, build digital press releases, coordinate media lists, collect coverage, and prepare press clip reports. This role also involves supporting Weill Music Institute programs, assisting with special projects, and performing press duties at concerts and events.
Responsibilities
- Provide general office support to the Public Relations team.
- Serve as Cision system administrator, building digital press releases, coordinating media contact lists, and collecting coverage.
- Prepare weekly press clip reports.
- Coordinate electronic press release mailings, including HTML coding.
- Support select Weill Music Institute programs by drafting press releases and pitch plans.
- Assist with special projects as needed.
- Perform press duties, including escorting photographers/video crews and staffing concerts and events.
- Provide departmental phone coverage.
- Assist with external and intradepartmental information requests.
- Maintain departmental subscriptions.
- Complete paste-ups and scans of key articles and prepare special coverage reports.
- Maintain media websites (Carnegie Hall and Carnegie Hall+) to keep them updated.
- Prepare chronological concert listings for monthly press calendars.
- Participate in promotional work for Carnegie Hall’s national youth ensembles, supporting photography, social media, and media research.
- Coordinate departmental systems for computers, phones, supplies, mail, and office files.
- Plan for occasional assembly/mailing of hard press kits.
- Assist with press ticketing for concerts/events.
- Provide back-up support for PR work with rental clients.
- Proofread materials for the team.
- Help with photo tagging projects.
- Participate in planning for season announcements and other major events.
- Work concert duty, handing out press tickets and working with photographers and videographers.
- Work press duty during the day (rehearsals) as assigned, accompanying approved cameras in concert venues and the Resnick Education Wing.
Requirements
- Minimum 1–2 years of professional experience in public relations, communications, journalism, arts administration, or a related field.
- Must be available to work some evenings and weekends.
- Submit a cover letter with your resume.
Skills
- Cision system administration
- Building digital press releases
- Coordinating media contact lists
- Collecting coverage
- Preparing press clip reports
- HTML coding
- Drafting press releases
- Developing pitch plans
- Administrative support
- Organizational skills
- Interpersonal skills
- Writing skills
- Attention to detail
- Comfort with technology
- Learning new digital platforms and tools
- Ability to work independently
- Ability to work collaboratively
- Photography escorting
- Video crew escorting
- Concert and event staffing
- Phone coverage
- Information request handling
- Subscription maintenance
- Paste-ups and scans
- Special coverage report preparation
- Media website maintenance
- Concert listing preparation
- Promotional work support
- Social media support
- Media research
- Departmental system coordination
- Press kit assembly/mailing
- Press ticketing
- Rental client PR support
- Proofreading
- Photo tagging
- Event planning participation
- Press ticket distribution
- Working with photographers and videographers
- Working with cameras in venues
Location
- New York
Work Type
- Full-time
Experience Level
- 1-2 years of professional experience
About the Company
- Since 1891, New York's Carnegie Hall has set the international standard for excellence in performance, presenting exceptional concerts by the world’s finest artists on its three iconic stages, from orchestral concerts, chamber music, contemporary offerings, and recitals to jazz, world, and popular music.
- Carnegie Hall’s Weill Music Institute creates extensive music education and social impact programs that annually serve more than 800,000 people worldwide, playing a central role in fulfilling Carnegie Hall's commitment to making great music accessible to as many people as possible.
Equal Opportunity
- Carnegie Hall is an equal opportunity employer, committed to diversity and inclusion in the workplace.
- Decisions concerning employment are made on the basis of an individual’s qualifications to contribute to meeting Carnegie Hall’s needs, and Carnegie Hall is committed not to discriminate against individuals on the basis of race, color, national origin, citizenship, religion, sex (including gender identity, gender expression or status of being transgender), sexual orientation, marital status, familial status, status as a caregiver, status as a victim of domestic violence or sex offenses or stalking, criminal convictions (except where otherwise permitted by law), arrest record, credit history, pregnancy, age, mental or physical disability, veteran or military status, reproductive health decisions, or any other characteristic protected by law.