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About the Role
Ethical Culture Fieldston School seeks a strategic, collaborative, and detail-oriented Assistant Director of Advancement Services to support fundraising, stewardship, and constituent engagement efforts. This role oversees advancement systems, gift administration, prospect management, reporting, and data strategy, serving as the operational backbone of the Advancement Office.
Responsibilities
- Serve as the primary administrator for Raiser's Edge and related advancement systems, overseeing design, implementation, data integrity, security, and adherence to best practices.
- Provide support, training, and communicate system updates and enhancements for advancement systems.
- Oversee constituent records, gift processes (acknowledgments, pledge reminders, matching gifts, stock gifts, tribute gifts, donor recognition), and data imports/exports while maintaining data quality.
- Partner with the Finance Office to ensure accurate recording and reporting of philanthropic transactions, supporting audit preparation and financial reporting.
- Manage and maintain prospect pipelines for major gifts and campaign fundraising.
- Partner with frontline fundraisers to track donor engagement activities, meeting outcomes, and next steps.
- Produce prospect research reports, fundraising analytics, portfolio management reports, and fundraising/campaign performance metrics.
- Manage annual stewardship communications and recognition programs, including publications, acknowledgments, annual reports, and events.
- Create constituent lists, mailing lists, segmentation strategies, and data extracts for Advancement initiatives.
- Analyze fundraising trends and constituent behavior to identify opportunities for increased engagement and support.
- Translate complex data into meaningful insights for Advancement leadership and stakeholders.
- Foster cross-departmental partnerships to improve data quality and operational efficiency.
- Demonstrate commitment to continuous process improvement and innovation in advancement operations.
- Perform additional duties and special projects as assigned.
Requirements
- A Bachelor's Degree.
- A minimum of five or more years of progressively responsible experience in advancement services, development operations, database administration, or nonprofit fundraising operations.
- Demonstrated experience administering Raiser's Edge NXT or Raiser's Edge.
- Experience managing advancement databases, gift processing, constituent records, reporting, and prospect management.
- Advanced proficiency in Microsoft Excel and Google Workspace.
- Experience with reporting and data visualization tools is highly desirable.
- Experience working with data integrations, imports, exports, and relational databases.
- Knowledge of fundraising operations, donor stewardship, campaign management, and advancement best practices.
- Understanding of data governance, data integrity, and confidentiality standards.
- Exceptional organizational skills with the ability to manage multiple priorities while maintaining accuracy.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to present information clearly to technical and non-technical audiences.
- Demonstrated ability to identify opportunities for process improvement and implement efficient, scalable solutions.
- Strong customer service orientation and ability to build productive relationships across departments.
- Ability to work both independently and collaboratively in a fast-paced environment.
- Ability to handle confidential materials with discretion.
- Willingness to work occasional evenings and weekends as needed.
- A positive attitude and ability to listen and be receptive to feedback.
- Reliability, punctuality, and consistent attendance.
- Ability to cultivate a welcoming culture where all members feel valued and appreciated.
Skills
- Raiser's Edge NXT
- Raiser's Edge
- Blackbaud products
- Microsoft Excel
- Google Workspace
- Blackbaud
- Salesforce
- CRM
- Reporting tools
- Data visualization tools
- Data integrations
- Data imports
- Data exports
- Relational databases
Location
- On-site
Work Type
- On-site
- Full-time
Experience Level
- Five or more years of progressively responsible experience in advancement services, development operations, database administration, or nonprofit fundraising operations.
Education Level
- Bachelor's Degree
Salary/Compensations
- $95,000-$110,000
About the Company
- Ethical Culture Fieldston School is a progressive PreK-12 independent school founded in 1878, serving about 1,700 students on two campuses.
- ECFS offers a rich curriculum in the arts, sciences, and humanities.
- The school serves an inclusive community and embraces all aspects of an individual, including their ancestry, family, identity, culture, and beliefs.
- ECFS is dedicated to increasing students’ cultural literacy to help them understand multiple perspectives.
- Community members are expected to engage in open dialogue about living and learning in an inclusive environment.
Equal Opportunity
- ECFS is an equal opportunity employer.
- We seek to be a welcoming community of professionals that broadly reflects the people of the metropolitan New York City area, our students, and families.
- All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, ability status, military status, unemployment status or any other category protected by applicable local, state, or federal laws.
- We are committed to hiring practices that ensure all candidates are given fair consideration in alignment with our institutional mission and goals.