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About the Role

The Project Coordinator plays a key role in supporting the successful execution of Finance Transformation initiatives, with an immediate focus on the Oracle ERP implementation at Shield AI. This position provides day-to-day administrative, logistical, and coordination support to Project Managers, PMO leadership, finance stakeholders, technology teams, and external partners to help ensure strong execution across the transformation portfolio.

Responsibilities

Coordinate project meetings, workshops, and working sessions; manage logistics, materials, calendars, and follow-up actions across Oracle ERP workstreams and future Finance Transformation initiatives.
Maintain project schedules, milestone trackers, action logs, RAID logs, and status reporting artifacts to support disciplined program execution and PMO governance.
Prepare meeting agendas, document key decisions and action items, and track completion with team members and stakeholders.
Assist in drafting, organizing, and distributing project documentation, including status reports, presentations, governance materials, communications, and PMO updates.
Support onboarding of project resources, including access requests, documentation distribution, workspace setup, and coordination with internal support teams.
Manage SharePoint sites or similar collaboration spaces to ensure project information is organized, current, and accessible.
Coordinate meetings and deliverables with internal stakeholders, implementation partners, and vendors, ensuring readiness of pre-reads, decisions, and supporting materials.
Support Project Managers and PMO leadership in tracking risks, issues, dependencies, change requests, and overall program progress.
Provide general administrative and operational support to improve efficiency across the Oracle ERP program and broader Finance Transformation PMO.
Support planning, execution, testing coordination, cutover readiness, go-live activities, and stabilization across Oracle-related finance workstreams.
Help maintain strong alignment between Finance, Technology, and external partners by ensuring project plans are current, governance routines are supported, and communications are timely and well organized.
Serve as a central coordination point for program administration and execution support throughout the Oracle implementation lifecycle.
Support integration of newly acquired entities into finance processes, systems, reporting structures, and operating rhythms.
Help maintain portfolio-level roadmaps, dashboards, and governance materials, while supporting change management, adoption activities, and coordination across multiple Finance Transformation efforts.

Requirements

2+ years of experience in project coordination, project administration, or a related role.
Experience supporting ERP, technology, finance, or large-scale business transformation initiatives is strongly preferred.
Strong organizational and time-management skills with exceptional attention to detail.
Proficiency with Microsoft Teams, Outlook, Excel, PowerPoint, SharePoint, and similar collaboration and project tracking tools.
Strong written and verbal communication skills, including the ability to work effectively with stakeholders at different levels of the organization.
Ability to manage multiple priorities in a fast-paced, evolving environment.
Self-starter mindset with strong follow-through, sound judgment, and adaptability.
Familiarity with project management methodologies such as Agile, Waterfall, or hybrid delivery approaches.
Experience with project tracking and reporting tools such as Smartsheet or similar platforms.
Demonstrated ability to proactively identify gaps, solve problems, and support cross-functional collaboration.
Exposure to finance organizations, PMO structures, system implementations, or post-merger integration work is a plus.

Skills

Microsoft Teams
Microsoft Outlook
Microsoft Excel
Microsoft PowerPoint
SharePoint
Agile
Waterfall
Smartsheet

Work Type

Full-time

Salary/Compensations

$100,000 - $160,000 a year

Benefits

Bonus
Benefits
Equity
Temporary benefits package (applicable after 60 days of employment)

About the Company

Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems.
Its products include Hivemind autonomy software, V-BAT and X-BAT aircraft, and Aechelon simulation and synthetic reality technologies.
With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI’s technology actively supports operations worldwide.
For more information, visit www.shield.ai.
Follow Shield AI on LinkedIn, X, Instagram, and YouTube.

Equal Opportunity

Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer.
We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status.
If you have a disability or special need that requires accommodation, please let us know.