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About the Role

As our Talent Operations and Workplace Coordinator, you will ensure the hiring process is seamless and the San Francisco office is a positive environment. This hands-on, in-person role involves coordinating hiring processes and managing office operations, with some support for the broader People Operations team. You will be in the San Francisco office two days a week, with flexibility to come in more as needed for interviews, meetings, or events. This role is ideal for someone who enjoys variety, can switch tasks quickly, and takes pride in operational excellence. Experience with AI tools for recruiting workflows is a plus.

Responsibilities

Own end-to-end interview scheduling, managing calendars, communications, and candidate touchpoints.
Coordinate and organize all interview logistics, including scheduling, confirmations, reschedules, and debrief meetings.
Serve as the primary point of contact for candidates regarding their interview calendar.
Monitor interviewer availability and proactively flag scheduling conflicts.
Utilize Greenhouse ATS scheduling tools for automation.
Maintain accurate candidate records and interview feedback in Greenhouse ATS.
Support referral coordination and onboarding logistics.
Ensure the office is tidy, stocked, and running smoothly.
Manage vendor relationships and hold them to a high standard.
Plan and execute in-office events, team lunches, and celebrations.
Manage office access and badge distribution.
Host guests, candidates, and visitors.
Support space planning, furniture moves, and office improvement projects.
Manage mail distribution.
Track workplace spend, review invoices, and identify cost-saving opportunities.
Support health, safety, and emergency preparedness for the office.
Support onboarding and offboarding processes, including HR system workflows and background checks.
Address People-related questions regarding onboarding, HR data, benefits, and employment verifications.
Process employee changes in Rippling and coordinate with IT and Payroll.
Provide backup support for time off and time & attendance tracking.
Maintain and update People team documentation.
Assist with People team projects as needed.

Requirements

1+ year of experience in office administration, hospitality, or recruiting/human resources.
Recruiting support experience is highly valued.
Proficiency in Google Suite and Microsoft Office.
Experience with Recruiting ATS platforms and HRIS tools is a plus (e.g., Greenhouse, Rippling).
High integrity and good judgment when handling sensitive information.
Experience in a startup or fast-paced environment.
Must be able to maintain work authorization for the duration of employment without employer sponsorship.

Skills

Excellent communication skills, both verbal and written
Deep attention to detail
Ability to multitask and shift gears quickly
Calm, positive attitude
Curious, learning-oriented mindset
Experience with AI tools like Claude or ChatGPT is a significant plus.

Location

San Francisco

Work Type

In-person
Remote
Hybrid

Experience Level

1+ year of experience

Salary/Compensations

$67,200—$79,000 USD

Benefits

Medical / Dental / Vision / Disability / Life Insurance
High Deductible Health Plan with Health Savings Account (HSA) option
Flexible Spending Account (FSA)
Access to coaches and therapists through Modern Health's platform
Generous Time Off
Company-wide Collective Pause Days
Parental Leave Policy
Family Forming Benefit through Carrot
Family Assistance Benefit through UrbanSitter
Professional Development Stipend
401k
Financial Planning Benefit through Origin
Annual Wellness Stipend
New Hire Stipend
ModSquad Community events
Monthly Cell Phone Reimbursement

About the Company

Modern Health is a mental health benefits platform for employers, offering a comprehensive solution for emotional, professional, social, financial, and physical well-being.
We are the fastest entirely female-founded company in the U.S. to reach Unicorn status, backed by prominent investors.
Our culture is centered around high empathy and high accountability, with a drive to win and a passion for innovation.
We foster a supportive, diverse, and collaborative environment with a bias towards action.
Modern Health is a fully remote, hyper-growth company recognized for its innovation and well-being initiatives.
We require overlapping hours for team connection and have specific requirements for US-based team members outside the Pacific time zone.

Equal Opportunity

Equal Pay for Equal Work Act Information
Modern Health recognizes that gender is not binary and acknowledges that EEOC categories do not reflect the full range of employee identities.