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About the Role
The Marketing Coordinator is a primarily administrative role that provides essential day-to-day operational support to the Marketing team. The focus of this position is keeping the department highly organized and running smoothly through meticulous calendar and inbox management, meeting coordination, tracking deadlines and approvals, maintaining accurate files and shared folders, and coordinating with internal stakeholders and external vendors. This role requires exceptional attention to detail and strong follow-through to ensure marketing materials, programs, and supporting collateral are current and accurate.
Responsibilities
- Support the planning and execution of onsite events and marketing programs, including pop-up markets and seasonal activations.
- Assist with community programming and ancillary revenue initiatives, including coordinating logistics, payments, insurance and event documentation.
- Maintain schedules for marketing and ancillary projects, tracking timelines, budgets and expenditures.
- Manage purchase and invoice administration, ensuring accuracy and timely processing.
- Support budget tracking and reporting for marketing initiatives.
- Maintain an up-to-date marketing files and materials.
- Help prepare presentations for monthly partnership reporting.
- Monitor and respond to guest inquiries across phone, email, website chat and other digital platforms while tracking insights.
- Administer the gift card program, including monitoring inventory, processing and reconciling transactions and preparing reports.
- Support marketing reporting by compiling campaign data, conducting competitor and market research, monitoring industry trends, and assisting with digital marketing initiatives.
- Other duties as assigned.
Requirements
- Proficient in Microsoft Word, Excel, Outlook, PowerPoint, Canva
- Excellent verbal and written communication skills
- Proven organizational skills and ability to meet deadlines
- Strong customer service skills
- Strong multi-tasking skills
- Detail oriented
- Able to work both independently and as part of a team
- Available to work evenings and weekends as needed.
Skills
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Canva
- Adobe Suite (Photoshop, Illustrator, and/or InDesign)
- Photography
- Yardi or other ERP
- Event photography
- Social Media
Location
- Toronto
Work Type
- Onsite
- Full-time
Experience Level
- Entry Level
Education Level
- Degree, Diploma or a Certificate in Marketing
Salary/Compensations
- $60,000 - $70,000
Benefits
- Performance-based bonus programs
- Retirement savings program
- Vacation
- Six personal days
- Half-days before statutory holidays
- Comprehensive, company-paid health benefits
- Vision and dental coverage
- Healthcare spending account
- Employee assistance program
- Professional development
- Mentorship program
- Paid volunteer day
About the Company
- Allied is a leading owner-operator of distinctive urban workspace in Canada’s major cities.
- Our work is grounded in a clear purpose: to provide knowledge-based organizations with distinctive urban environments that support creativity, connectivity and human wellness.
- Our vision is more expansive. We seek to make a continuous contribution to cities and culture that elevates and inspires the humanity in all of us.
- Real estate, for us, is not a passive investment. It is a profoundly human endeavour, one that must promote wellness, sustainability, diversity and creativity—today and for generations to come.
- Allied is also a place to build a career of consequence.
- The Well is a unique and innovative joint venture between Allied and Riocan.
- Located at Spadina and Front, The Well brings together three million square feet of retail, office and residential space constructed over 7.7 acres.
- Through this, The Well sets the stage for meaningful experiences that draw people from down the street and across the globe to eat, shop, work, live and play in Toronto.
Equal Opportunity
- All qualified applicants will receive consideration for employment without regard to gender, ethnicity, origin, sexual orientation, disability and socioeconomic background.
- Diverse perspectives strengthen our organization and help us deliver better outcomes for our tenants, partners and communities.
- All qualified candidates are encouraged to apply.
- We strive to provide an accessible recruitment experience and welcome reasonable accommodation requests at any stage of the recruitment process.