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About the Role

Two Coordinator, Events opportunities are available: one permanent full-time position and one temporary full-time position for a 12-month contract. Both roles play an integral part in the planning, coordination, and execution of SickKids Foundation’s events, supporting every stage of the event lifecycle from planning and logistics through onsite execution and post-event reconciliation. The Coordinators partner with Foundation teams, hospital stakeholders, vendors, and volunteers to deliver exceptional event experiences that strengthen donor relationships, drive revenue, and support the Foundation’s mission.

Responsibilities

Support the planning through execution, coordination and execution of exceptional signature, stewardship, cultivation and recognition events.
Assist with all phases of the event lifecycle including planning, logistics, onsite execution and post-event reconciliation.
Coordinate event logistics including venue requirements, production schedules, load-in/load-out plans, run-of-show documents and contact lists.
Prepare event books, briefing materials and execution documents for internal teams and vendors.
Assist with event concept development and implementation.
Maintain project timelines, task lists and planning documents to ensure deliverables remain on track.
Provide regular status updates during team meetings.
Support continuous improvement by identifying opportunities to streamline event processes and documentation.
Research vendors, obtain quotations and assist with procurement activities in accordance with Foundation policies.
Support RFP processes by coordinating documentation and summarizing vendor proposals.
Build strong working relationships with internal partners, hospital teams, suppliers and event stakeholders.
Deliver exceptional customer service while supporting donor-facing experiences.
Support event budget tracking and expense management.
Process invoices, reconcile corporate credit card expenses and maintain accurate financial records.
Cross-reference event budgets with Foundation financial reports.
Identify cost-saving opportunities while maintaining high-quality event delivery.
Coordinate event inventory, supplies and event materials.
Lead packing and unpacking of event assets before and after events.
Manage event storage and inventory tracking.
Support onsite event setup, execution and teardown.
Maintain event documentation, filing systems and project records.
Coordinate mailings, shipping, printing and other administrative activities.
Develop presentations, spreadsheets, floorplans and supporting materials using Microsoft Office.

Requirements

College diploma or university degree in Event Management or a related field.
Minimum two years of experience in event planning, fundraising events, hospitality or related experience.
Strong organizational skills with the ability to manage multiple priorities simultaneously.
Excellent interpersonal and communication skills.
Strong customer service orientation.
Ability to build positive relationships with internal and external stakeholders.
Strong attention to detail and excellent follow-through.
Proactive, resourceful and solutions-focused.
Comfortable working independently while contributing to a collaborative team.
Strong financial and administrative skills, including budget tracking and reconciliation.
Proficiency with Microsoft Office and AI (Excel, PowerPoint, Word, ChatGPT, CoPilot).
Experience supporting onsite event execution.
Ability to occasionally work evenings and weekends as required.

Skills

Event Management
Fundraising Events
Hospitality
Organizational Skills
Interpersonal Skills
Communication Skills
Customer Service
Relationship Building
Attention to Detail
Problem Solving
Teamwork
Financial Administration
Budget Tracking
Reconciliation
Microsoft Office
Excel
PowerPoint
Word
ChatGPT
CoPilot
Onsite Event Execution

Location

Hybrid

Work Type

Permanent Full-Time
Temporary Full-Time (12-month contract)
Hybrid

Experience Level

Minimum two years of experience

Education Level

College diploma or university degree in Event Management or a related field

Salary/Compensations

$49,846 – $58,640
Maximum of $70,367 with demonstrated experience and proficiency

Benefits

Comprehensive benefit package (includes a flex benefit plan), tuition reimbursement, flexible work arrangements, pension plan and birth parent/parental top up for permanent position.
Modified benefit package which includes health (drugs, paramedical, vision coverage) and dental coverage for temporary position.

About the Company

SickKids Foundation, with over 50 years of philanthropic impact, is Canada's largest charitable funder of child health research, learning and care, raising over $200 million last year.
As a national charity, SickKids Foundation invests in national and international initiatives to benefit children in Canada and around the world.
As the fundraising partner to The Hospital for Sick Children (SickKids), we are aligned in supporting Precision Child Health (PCH), the future of tailoring medicine to each child's unique traits so SickKids can diagnose faster, treat smarter, and predict better.
We are driven by our core values of integrity, collaboration, excellence, innovation, and inclusion, with goals of delivering a superior donor experience, investing in our people and culture, driving innovative and sustainable fundraising, and disrupting the market through data and technology.
We’re committed to attracting and retaining passionate individuals to help create a healthier future.

Equal Opportunity

SickKids Foundation is committed to an inclusive culture by embedding equity, diversity and inclusion in our policies, practices, and behaviours.
We aim to build awareness and skills in this area, both internally and with our partners.
Our commitment extends to creating a safe, positive work environment.
SickKids Foundation is committed to its people and the talents, capabilities, and perspectives they bring to our mission.
We live that commitment by being open and accessible to all, by valuing and respecting every individual, and by equally supporting every employee.
As an organization proud to have joined the BlackNorth Initiative’s CEO pledge, we uphold our commitment by inviting and encouraging individuals from diverse lived experiences from Black, Indigenous, communities of colour, people with disabilities, 2SLGBTQIA+ community and all candidates who may contribute to the further diversification of the Foundation’s community.
Candidates who require accommodation during the recruitment process should contact the People & Culture team at: recruitment@sickkidsfoundation.com