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About the Role

The Administrative Assistant will report directly to and support the Director of the Cisneros Institute and curator of Latin American Art. This role performs a variety of administrative tasks and serves as a general assistant to the Director and curator.

Responsibilities

• Maintains calendars and schedules, prepares for meetings, answers phone calls, maintains departmental filing systems, and opens and sorts mail.
• Processes invoices, creates vendor records, and tracks expenses in Financial Force.
• Processes and reconciles credit card charges in Navan.
• Composes correspondence for review and distribution, including thank you notes and replies to artist submissions.
• Liaises with external parties such as scholars, artists, lenders, and Museum trustees on behalf of the Director and curator.
• Makes business travel arrangements and prepares detailed itineraries.
• Prepares and submits travel expense reports.
• Gathers data from various sources, including collection database, library catalogue, and internet research, for use by supervisor or relevant staff.
• Provides support for the meetings of the Latin American and Caribbean Fund.
• Performs any other duties reasonably related to the functions described above.

Requirements

• Bachelor’s degree and at least 18 months of prior administrative experience relevant to the position, or equivalent.
• Knowledge of and interest in modern and contemporary art and the museum profession is preferred.
• Strong written and verbal communication skills.
• Bilingual Spanish/English is necessary.
• Keen attention to detail and superior organizational skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, Publisher, Outlook, Adobe Photoshop, internet research, and other standard office procedures and equipment.
• Ability to work independently as well as part of a team, meet deadlines, and coordinate multiple projects simultaneously.
• Must exercise good judgment and discretion.

Skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Publisher
• Microsoft Outlook
• Adobe Photoshop
• Internet research
• Standard office procedures
• Standard office equipment

Location

• New York City

Work Type

• Full-time

Experience Level

• 18 months of prior administrative experience

Education Level

• Bachelor’s degree

Salary/Compensations

• $55,822 per annum

Benefits

• Unionized position

About the Company

• The Museum of Modern Art (MoMA) is a leading institution dedicated to modern and contemporary art.

Equal Opportunity

• Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”).
• This is a unionized position at MoMA with covered employees represented by Local 2110, UAW, AFL-CIO.