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About the Role

The Accounts Payable Clerk/Coordinator is responsible for the accurate and timely processing of vendor invoices, reimbursements, and related payments while supporting the firm's overall accounting operations. This position helps ensure compliance with internal controls, accounting policies, and established procedures, while maintaining effective working relationships with vendors, attorneys, and staff. The role is essential to the firm's financial operations and provides support to the Senior Accountant, Controller, and CFO on various accounting functions and projects as needed.

Responsibilities

Review, process, and schedule payments for approved vendor invoices and employee reimbursements.
Prepare checks, ACH payments, and wire transfers.
Maintain accurate accounts payable records and invoice documentation.
Reconcile corporate credit card expenses and investigate discrepancies.
Communicate with vendors regarding invoices, payment status, and account issues.
Resolve invoice discrepancies and support vendor inquiries.
Assist with audit requests and maintain compliance with company policies and procedures.
Support month-end closing activities related to accounts payable.
Perform other accounting duties as assigned.

Requirements

2+ years of accounting or accounts payable experience required; law firm experience preferred.
Strong understanding of accounts payable processes, including invoice review, payment processing, vendor management, and expense reimbursements.
Proficiency in Microsoft Office Suite, particularly Excel (including Pivot Tables); VLOOKUP/XLOOKUP; and data analysis functions.
Experience with Aderant, ChromeRiver, or similar accounting and expense management systems preferred.
Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
Strong attention to detail and commitment to accuracy.
Effective verbal and written communication skills, with the ability to interact professionally with vendors, attorneys, and staff.
Ability to work independently and collaboratively in a fast-paced environment.
Strong problem-solving and reconciliation skills.

Skills

Microsoft Office Suite
Excel (Pivot Tables)
VLOOKUP/XLOOKUP
Data analysis
Aderant
ChromeRiver
Accounting systems
Expense management systems
Organizational skills
Attention to detail
Communication skills
Problem-solving
Reconciliation

Location

Midtown Manhattan, NY

Work Type

Full-Time
Hybrid

Experience Level

2+ years

Education Level

Bachelor's degree in Accounting, Finance, or a related field preferred.

Salary/Compensations

$65,000 - $80,000

Benefits

Health, Dental, and vision insurance
Paid time off and holidays