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About the Role

The Administrative Assistant I provides administrative support to a department or group of professionals, representing the University by communicating with internal and external constituents, typing correspondence, coordinating travel, maintaining calendars, and duplicating materials.

Responsibilities

• Maintains department spreadsheets and assists with preparing financial and administrative reports
• Answers and returns telephone calls and e-mails regarding questions and concerns of department/programs; communicates policies and procedures; responds to questions and resolves issues of general complexity
• Coordinates and performs administrative services; makes arrangements for events and meetings; composes and types correspondence; distributes mail; makes travel arrangements; screens telephone calls; managing filing systems
• Provides administrative support for the day-to-day operations of assigned area(s); prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between departments, faculty, and staff
• Handles or assists with confidential issues or sensitive records; provides technical support
• Performs other duties as assigned

Requirements

• High School Diploma or the equivalent
• One year of administrative support and/or clerical work experience

Skills

• Knowledge of administrative procedures and research techniques
• Knowledge of the functions of the school division and its operating procedures
• Analytical and organizational skills
• Good judgment
• Initiative
• Ability to evaluate information, perform analysis and prepare written and verbal recommendations
• Ability to develop and maintain effective working relationships
• Ability to coordinate multiple priorities
• Ability to operate a computer and use appropriate software applications and peripheral office equipment
• Ability to easily communicate departmental procedures and policies
• Ability to answer moderately complex questions
• Ability to share information in a clear and concise manner and tailor the communication to the audience

Work Type

• 32 hours per week

Experience Level

• One year of administrative support and/or clerical work experience

Education Level

• High School Diploma or equivalent
• Associate's degree

About the Company

• Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities.
• SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

Equal Opportunity

• Saint Louis University is an equal opportunity/affirmative action employer.
• All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors.
• If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.