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About the Role
This role offers the opportunity to own the operational standard of every conference run, with end-to-end execution of 10 European private equity conferences annually, managing venues, suppliers, on-site teams, and the overall experience.
Responsibilities
- Source, compare, and find the best suppliers for various event needs.
- Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements.
- Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services.
- Maintain positive relationships with suppliers, addressing any issues or concerns.
- Review and manage budgets, ensuring all changes are raised ahead of time.
- Plan sponsored VIP events, lunches, dinners, and after-hours activities.
- Coordinate with venue staff to ensure all logistical details are in place.
- Provide on-site support during events, ensuring everything runs smoothly.
- Keep track and condense internal team queries.
- Maintain inventory tracking and regularly update event inventory sheets.
- Quality check of design aspects such as banners, signage, brochures, and other promotional materials.
- Hire, train, and manage a 40-person organization of volunteers.
Requirements
- Must have a UK work permit.
- Possess a relentless drive and desire to be the very best.
- Exhibit an unparalleled work ethic with a high sense of urgency.
- Take ownership of all tasks, be proactive, and follow through on commitments.
- Be curious about people and enjoy building and nurturing relations.
- Be well-organised and display the ability to structure and prioritise work.
Skills
- Communication (verbal and written)
- Interpersonal skills
- Research
- Organisation
- Outreach
- Project management
- Supplier negotiation
- Budget management
- Logistical coordination
- Team management
Location
- London
Work Type
- Onsite
- Monday to Friday
Experience Level
- Entry level (training provided)
Benefits
- Opportunity to have a real impact in a start-up environment.
- Gain operational experience with tangible results.
- Work closely with high-performing team members, CEO, and founder.
- Unlimited growth potential with a track record of internal promotions.
- Travel opportunities for overseas conferences.
- Invaluable transferable skills development (interpersonal, research, organisation, outreach, project management).
About the Company
- Retail Insights is Northern Europe’s leading retail forum, strengthening the retail ecosystem by building a platform for insights, inspiration, and networking.
- Connects over 3,000 leaders yearly from more than 15 countries.
- Retail Insights is part of United Media, which focuses on building large scale industry media and conferences products in sectors such as insurance, HR, private equity, and retail.