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About the Role

In this versatile position, you will ensure the smooth running of the office and act as a central point of contact for management, various departments, and external partners. You will also support the introduction of newer digital working methods and tools, thereby helping to ensure that information is communicated efficiently and clearly.

Responsibilities

• Undertake versatile secretarial and administrative tasks, including correspondence, processing incoming and outgoing mail, telephone management, filing, guest support, and coordinating appointments and travel.
• Ensure efficient and productive office operations, manage minutes, invoice verification, coordinate IT maintenance and troubleshooting, procure materials, and manage external service providers.
• Support HR-related tasks such as onboarding new employees, vacation planning, training coordination, and time tracking.
• Actively participate in corporate communications, including website maintenance, newsletter creation, and presentation development.

Requirements

• Relevant vocational training, e.g., as an office management assistant, office communications assistant, secretary, administrative assistant, or similar background.
• Several years of experience in a similar environment (e.g., real estate, civil engineering, architecture, trades, or similar).
• Very good MS Office skills and interest in newer digital work tools.
• Organizational talent, strong communication skills, flexibility, teamwork ability, and confident demeanor.
• Very good German language skills (written and spoken) are essential; English skills are a plus.

Skills

• MS Office
• Digital work tools
• Communication
• Organization
• Teamwork

Location

• Berlin Grünau

Work Type

• Full-time
• Part-time (32 hours)
• Home-office

Experience Level

• Several years of experience

Education Level

• Vocational training

Benefits

• Secure, long-term permanent employment
• Attractive remuneration
• 30 days of vacation
• Tailored further and continuing education opportunities
• Modern office in a prime location in Berlin Grünau, directly on the water with a large roof terrace
• Water sports facilities directly on the doorstep
• Good accessibility by public transport, car, bike, or boat
• Versatile and varied work in a collegial, dedicated team
• Regular team events (summer party, Christmas party, etc.)
• Various employee discounts (e.g., for private hotel stays)
• Discounted sports and fitness offers via Gympass
• Free drinks, coffee, fruit basket, etc.

About the Company

• Specialized in the management and commercial/technical administration of shopping centers, retail parks, and office properties for over 20 years.
• Internal architecture department plans and implements revitalization and optimization concepts.
• Over 40 dedicated employees across seven locations ensure that shopping remains an experience.
• Future-proof company.