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About the Role

As the Office Manager at Masterworks, you will provide administrative support to the President of Sony Music Masterworks and other executives. This role involves handling a wide range of administrative and executive support tasks, as well as overseeing the overall operations of the office for the label. Success requires strong communication, attention to detail, proactive problem-solving, and a hospitality-focused approach to working with artists and industry professionals.

Responsibilities

Manage calendars, including scheduling appointments across multiple time zones, arranging rooms, video conferences, and audio facilities, and routing meeting agendas and key documents.
Provide key executive administrative support to the President, anticipating needs, following through on all details, and handling confidential situations with discretion.
Screen incoming calls and greet guests.
Manage domestic and international travel schedules for the President of Sony Masterworks.
Complete monthly T&E reports in Concur, pay department invoices, and reconcile AMEX Travel statements.
Order office supplies, track and maintain inventory, and ensure products are stocked and readily available.
Oversee the overall operations and efficiency of the Masterworks US office.
Build and maintain relationships with SME executives and major label acquisitions, serving as a liaison between the President of Sony Music Masterworks US and global external business partners.
Plan and manage events for Masterworks US, including meetings, showcases, concert outings, and team-building events, working with finance to establish budgets, research options, develop proposals, select vendors, and oversee execution.
Manage office floor plans, ensure accuracy of allocation charges, manage space allocations, and create setups for new employees.
Serve as the point of contact for NY and LA-based staff regarding Sony facilities, building policies, maintenance issues, IT & Telecommunications, and other vendors.
Work with the President of Sony Masterworks and Finance on their annual business plan presentation and quarterly newsletters, requiring strong PowerPoint, Microsoft Excel & Outlook skills.
Assist the President of Sony Masterworks and Finance on drafting and distributing monthly financial reports.

Requirements

2 plus years of administrative experience required (music industry experience preferred).
Strong knowledge of Microsoft Office Programs (Excel, Word, Outlook, PowerPoint).
Ability to multi-task and meet pressure deadlines.
Great client relations and hospitality-driven approach.
Flexibility with hours.
Basic knowledge and interest in classical music, jazz, and musical theater.
Highly Organized.
Fast learner.
Excellent written and verbal communication skills.

Skills

Microsoft Office Programs (Excel, Word, Outlook, PowerPoint)
Calendar management
Travel management
Expense reporting
Event planning
Vendor management
Relationship building
Communication skills
Organizational skills
Problem-solving

Location

New York

Work Type

Full-time

Experience Level

2+ years administrative experience

Education Level

Bachelor’s Degree preferred

Salary/Compensations

$70,000—$80,000 USD

Benefits

Medical, dental, vision, life & disability coverage
401K + employer matching
Company-paid identity theft protection
Resources for pets
Mental health and meditation resources
Industry-leading fertility coverage
Fully paid leave for childbirth or bonding
Fully paid leave for caregivers
Programs for loved ones with developmental disabilities and neurodiversity
Subsidized back-up child and elder care
Reimbursement for adoption, surrogacy, tuition, and student loans
Investment in professional growth and development
Time off for a winter recess

About the Company

Sony Music Entertainment fuels the creative journey and has played a pioneering role in music history.
The company works in more than 70 countries, supporting a diverse roster of artists and creators.
Sony Music Entertainment operates at the intersection of music, entertainment, and technology, embracing new business models and tools.
The company is committed to artistic integrity, transparency, and entrepreneurship.
Sony Music Entertainment is a member of the Sony family of global companies.

Equal Opportunity

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.