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About the Role

In this role, you will manage our freelance recruiting, ensuring external expertise is integrated into projects quickly, efficiently, and in compliance with governance. This includes managing tickets in Jira, handling contract and compliance matters, and coordinating closely with leadership, sales, and project management. You will also dedicate a portion of your time to permanent recruiting for consulting-adjacent profiles.

Responsibilities

Manage freelance recruiting, constituting approximately 60-70% of your activities.
Coordinate external service delivery, including drafting framework agreements, individual orders, and managing renewals, changes, and risks within projects.
Process Jira tickets for freelance recruiting, focusing on structured prioritization, clear documentation, deadline and dependency tracking, and expanding/maintaining the talent pool.
Maintain close communication and coordination with leadership, sales, and project management, as well as external service providers, to ensure needs-based contracting and strengthen delivery.
Act as the liaison with the legal department to proactively address contract and compliance issues, such as risks of false self-employment and documentation requirements.
Drive continuous process and quality improvement in freelance management, including Jira workflows, reporting, and templates/standards, and pragmatically implement improvements.
Utilize remaining capacity (approx. 30-40%) in permanent recruiting for consulting-adjacent profiles, including roles in consulting, sales, and selected central functions.

Requirements

Several years of experience in freelance recruiting or managing external resources, ideally within the IT sector.
Proficiency in Jira or experience with ticket systems, including backlog management, status updates, prioritization, and SLA-oriented processing.
Strong administrative skills, characterized by excellent structure, diligence, reliability, and a commitment to clean process work.
High service and stakeholder orientation, with confident communication skills towards leadership, sales, and project management, even when facing conflicting goals and time pressure.
Good understanding of KPIs and Service Level Agreements (SLAs), with the ability to transparently manage throughput times and quality.
Interest in legal/compliance topics related to external collaboration and a willingness to continuously learn in this area.
Experience working closely with legal and purchasing departments.
Solution-oriented approach, strong prioritization skills, and a pragmatic view on how recruiting can best support delivery.

Skills

Freelance Recruiting
External Resource Management
Jira
Ticket Systems
Contract Management
Compliance
Stakeholder Management
KPIs
SLAs
Process Improvement

Location

Germany (Remote)
Seven office locations in Germany

Work Type

Full-time
Part-time
Remote
Hybrid

Experience Level

Several years of experience

Benefits

30 vacation days
Workation within the EU
Flexible working hours
Mobile work options
Part-time models
]init[ Academy
Trainings
Certifications
Cross-departmental knowledge exchange
JobRad (company bike program)
Public transport subsidy
Other mobility benefits
Welcome Week
Structured onboarding
Mentorship programs

About the Company

We are ]init[, a company shaping the society of tomorrow with digital solutions designed for people and with societal relevance.
We are over 1,400 employees working in interdisciplinary teams across seven locations.
We offer opportunities to develop your potential in an exciting work environment.
Visit us at www.init.de for more insights.

Equal Opportunity

Diversity and equal opportunities are a matter of course for us.
We expressly welcome applications from people with disabilities and encourage equality.
Depending on the position, a confidential security check may be required after a job offer.