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About the Role
This exciting opportunity is perfect for a detail-oriented administrative assistant who thrives in a collaborative setting. Your work will help ensure smooth day-to-day operations that allow our teams to focus on what they do best: caring for our clients.
Responsibilities
- Act as a first point of contact for general inquiries, including answering phone calls and ensuring staff, volunteers, clients, and visitors are greeted and directed to the appropriate resource in a friendly, courteous manner
- Ensure incoming and outgoing correspondence is distributed
- Schedule and organize meetings and appointments
- Prepare general correspondence, memos, minutes, invitations, reports, and other documents
- Assist in the production of newsletters and in standardizing processes and forms
- Manage filing systems for all clients, personnel, and general files, ensuring accuracy, security, and confidentiality
- Input relevant information and produce reports, statistics, and data as directed
- Order supplies, receive, and maintain an inventory of required supplies
- Collaborate with teams to organize logistics for special projects, events, and seminars
- Receive donations and bill payments, provide receipts, and prepare bank deposits
- Perform other duties as assigned
Requirements
- Post-secondary education in office administration or a related field, or relevant experience
- Proficiency in Windows OS and MS Office Suite programs
- A current and original copy of a satisfactory Criminal Records Check or vulnerable sector check is required
- Valid driver’s license and access to a reliable vehicle are required (program dependent)
Skills
- Experience with scheduling software is considered an asset
- Experience with a unionized environment is considered an asset
- Excellent oral and written communication skills
- Strong organizational skills with an ability to prioritize and multitask
- High level of accuracy and attention to detail
- Ability to maintain confidentiality at all times
Work Type
- Temporary
- Full-time
- 1.0 FTE
Benefits
- Competitive salaries
- Vacation time
- Paid statutory holidays
- Tiered Benefits (health, dental, LTD) for eligible employees
- Employee Assistance Program
- Defined Benefit Pension Plan with company contribution for eligible employees
- Comprehensive orientation program
- Gain experience with new health care technology
- Opportunities for skill development, eLearning, and career advancement
About the Company
- VON Canada is a not-for-profit organization providing home and community care services for over 125 years.
- Focusing on person-centred care, we provide the support people need and want, at home and in the community, so they can live healthier, happier lives surrounded by loved ones.
- VON - At the heart of care.