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About the Role

Provide administrative support to senior management and their teams, including diary management, travel booking, meeting coordination, and project management to ensure the efficient functioning of the team and Directorate.

Responsibilities

• Act as first point of contact for internal and external stakeholders visiting Old Oak Common work site.
• Coordinate and manage visits and meetings, including collating agendas, taking minutes, and managing actions.
• Prepare and format briefing packs, meeting papers, presentations, and other documentation for senior management.
• Update and maintain team, departmental, and directorate records, databases, and systems.
• Gather information, compile reports, and maintain them to support senior management activities.
• File all documentation effectively and maintain the document management system.
• Track all correspondence for senior management and draft responses.
• Manage all travel requirements for senior management within policy and budget.
• Provide ad hoc administrative support and manage projects to completion.
• Maintain continuous administrative support for departments and identify enhancements for team and Directorate functioning.
• Actively promote and embed Equality, Diversity, and Inclusion (EDI) in all work.

Requirements

• Applicants must already have the Right to Work in the UK at the time of application.
• Offers made to applicants will be subject to satisfactory completion of pre-employment checks.
• The post-holder is expected to always behave in a manner consistent with the HS2 values of Safety, Leadership, Integrity, and Respect.
• It is expected that you will actively promote and embed Equality, Diversity, and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies, and procedures on EDI.

Skills

• Ability to complete various administrative tasks, including visit management, travel booking, meetings and team administrative support.
• Ability to prioritise workload and manage competing priorities.
• Ability to multi-task and manage multiple requests and tasks.
• Ability to manage and communicate with a range of stakeholders, including senior level stakeholders and internal leaders, managers, and staff.
• IT skills including the use of Microsoft Office suite.
• Knowledge of administrative and support services.
• Knowledge of problem-solving techniques to resolve ad-hoc issues.
• Knowledge of systems and software in the office environment.
• Experience of providing administrative support within a business environment.
• Experience of liaising with multiple internal and external stakeholders to successfully coordinate outcomes.
• Experience of using Microsoft Office products (e.g. Word, PowerPoint, Excel).

Location

• ICT - Old Oak Common - London

Work Type

• Permanent

Salary/Compensations

• c£25,111 pa to £29,543 pa
• 15% flexible benefits fund paid on top base salary

Benefits

• Flexible benefits fund of 15% which is paid on top base salary and is fully pensionable
• Range of competitive benefits

About the Company

• HS2 Ltd will be the UK’s new high speed rail network.
• The new scheme will improve capacity, shorten journey times between Britain’s major population centres, boost the economy and create thousands of jobs.
• HS2 Ltd will create a skills legacy and develop a diverse range of talent.
• We aim to be a leader in EDI practice by creating a safe & inclusive working environment for all our staff - living our values of Safety, Respect, Integrity and Leadership.
• In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.
• HS2 Ltd is also a safety-critical organisation.
• Employees are required to ensure reasonable care of their own and others’ health and safety by taking personal responsibility for working to our ‘Safe at Heart’ programme principles and following safe working procedures at all times.
• HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential.

Equal Opportunity

• HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives, and achieves their full potential.
• In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish, and providing personal and professional development opportunities.
• Actively promote and embed Equality, Diversity, and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies, and procedures on EDI.