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About the Role

Supports the administration of an assigned portfolio of federal, private sector, state, and local government contracts, grants (including cooperative agreements), and subawards. Manages the full lifecycle of sponsored agreements, including proposal review, award negotiation, contract administration, modifications, and closeout activities. Reviews and negotiates contractual documents and standard terms and conditions, providing guidance on award requirements, institutional policies, and sponsor regulations. Serves as a primary point of contact for assigned sponsors, vendors, and internal stakeholders.

Responsibilities

Reviews and negotiates terms and conditions of contracts, grants, and cooperative agreements with government and private sector sponsors.
Administers agreements for assigned program units, including no-cost extensions, supplemental funding requests, and closeout.
Conducts post-award administration, including changes, approvals, problem resolution, reporting, and data synthesis.
Responds to procurement requests, determining appropriate procurement instruments and ensuring policy adherence.
Serves as a point-of-contact for processing various procurement requests, including purchase orders, consulting letter agreements, subcontracts, and fellowship grant awards.
Coordinates estimates of service, material, equipment, production costs, performance requirements, and delivery schedules.
Establishes vendor relationships and researches new vendors.
Obtains competitive bids and selects vendors in accordance with institutional policies and procedures.
Develops and integrates contract management tools, templates, methods, and processes.
Reviews and coordinates proposals and Request for Proposals for institutional risks, completeness, and conformity to policies.
Prepares cost/price analyses.
Prepares all necessary paperwork to process the appropriate procurement instrument for an assigned portfolio.
Plans, organizes, and manages all contract relationships and contract documents.
Serves as a liaison between the organization and sponsors, vendors, and subcontractors.
Represents the organization to customers and liaises with internal staff and executives.
Performs special projects as assigned.

Requirements

Knowledge of Federal Acquisition Regulations (FAR), Office of Management and Budget (OMB) Circulars A-110, A-122, A-133, Cost Accounting Standards, and the Uniform Commercial Code.
Ability to communicate complex procurement and financial issues in simple, understandable terms.
Seasoned negotiation skills with extensive knowledge of general corporate business practices and principals.
Understanding of legal issues and processes including arbitration, termination for default, and order of precedence.
Skilled in analyzing contracts to ensure compliance to company policy, sponsor specifications, and other requirements.
Expertise in dealing with non-routine, and/or highly complex projects.
Ability to solve intellectual problems of substantial variety and complexity using originality and ingenuity.
Experience working in complex environments with a high degree of organizational effectiveness.
Ability to develop relationships with co-workers and employees in other departments.
Demonstrated ability to work independently, assess priorities, and manage a variety of activities across a broad spectrum with attention to detail.
Excellent communication skills with a proven ability to effectively interact with all levels of employees.
Ability to work at a computer for extended periods of time.

Skills

Negotiation
Contract Administration
Procurement
Communication
Problem Solving
Relationship Building
Attention to Detail

Location

Washington, District of Columbia

Work Type

Hybrid Office/Telecommute
Full-time

Experience Level

Five years of related professional experience

Education Level

Bachelor’s Degree in Business Administration or related field or equivalent knowledge

Salary/Compensations

$92,040 - $126,550

Benefits

Medical insurance
Dental insurance
Vision insurance
Life insurance
Disability coverage
Retirement and savings benefits
Paid holidays
Paid personal leave
Transportation subsidies
Education assistance

About the Company

The National Academies of Sciences, Engineering, and Medicine is a private, non-profit institution that provides independent, objective advice to the nation on matters related to science and technology.

Equal Opportunity

It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, veteran status, or any other characteristic protected by applicable laws.
It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.