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About the Role

Join a collaborative and award-winning People & Culture team as an Administrator, playing a vital role in supporting employees and delivering exceptional HR administration. This is an excellent opportunity to build a long-term career in Human Resources and gain exposure to a broad range of disciplines and projects.

Responsibilities

• Prepare employment contracts, promotion letters, parental leave correspondence, and other employee documentation
• Maintain accurate employee records and files
• Update HR systems and databases to ensure data accuracy and compliance
• Coordinate onboarding of new starters including contract generation, employee files, input into relevant systems and platforms
• Manage system setup and employee record creation
• Support internal transfers across the Groupe locally and globally
• Coordinate offboarding activities, including obtaining resignation letters, advising payroll and ensuring reconciliation between leave and timesheets
• Respond to employee queries relating to pay, leave, policies, systems, and general HR matters
• Escalate complex matters when required to People Managers and leadership
• Assist with reporting requirements, audits, salary surveys, and compliance activities
• Support People & Culture projects and initiatives across the business
• Contribute ideas and solutions that enhance the employee experience and improve ways of working

Requirements

• 1-2 years' experience in an HR Administration, Office Administration, Data Entry, or similar administrative role
• A strong interest in developing a career within Human Resources
• Experience working with HRIS systems or other platforms requiring high levels of data accuracy
• Ability to work collaboratively in a team environment, taking shared ownership of a high-volume inbox to deliver consistent, timely service
• Strong Microsoft Office skills, particularly Excel
• Excellent written and verbal communication skills
• Ability to handle confidential information with the utmost professionalism and discretion
• Exceptional attention to detail
• Strong organisational and time management skills
• The ability to manage competing priorities and meet deadlines
• Learning agility and a willingness to take on new challenges
• A proactive and solutions-focused mindset with a commitment to delivering a positive employee experience

Skills

• HR Administration
• Office Administration
• Data Entry
• HRIS systems
• Microsoft Office
• Excel
• Written communication
• Verbal communication
• Confidentiality
• Attention to detail
• Organisational skills
• Time management
• Collaboration
• Problem-solving

Location

• Australia/New Zealand

Work Type

• Full-time

Experience Level

• 1-2 years

Benefits

• Comprehensive Wholeself program supporting physical, mindful, and financial wellbeing
• Creative, lively, and rewarding office environment
• Publicis Liberté flexibility approach — "working your way with us."
• Access to Global AI Platform Marcel for career mobility and collaboration
• Extensive Learning & Development opportunities via online learning platform
• Culture of open feedback and support through Career Conversations program
• Committed Diversity, Equality, and Inclusion strategy
• Birthday Leave
• Flexible Public Holidays
• Additional 5 days of leave after 2 years of service
• Work Your World program enabling flexibility to work from anywhere in the world for up to 6 weeks per year
• Parental leave policy with up to 18 weeks based on tenure, paid primary carer leave, secondary carer swap, and Cub Care leave
• Access to counsellors, psychologists, and professionals through Sonder
• Supportive and recovery-forward culture for employees with life-threatening illnesses
• Reasonable adjustments for people with disability or those that require additional support

About the Company

• Australia/New Zealand CSR Achievement of the Year – Publicis Groupe ANZ – Gold 2025
• Asia-Pacific Best Place to Work (Network) – Publicis Groupe APAC - Winner 2025, 2024
• Australian Business Awards - Employer of Choice 2024, 2023, 2022 & 2021
• HR Awards Excellence Awardee - Employer of Choice 2022
• AWEI Silver Accreditation 2025
• Certified family friendly workplace
• Publicis Groupe is a world leader in marketing communication and digital business transformation, driven through the alchemy of data, creativity, media, and technology.
• Our connected platform of companies and capabilities is more than an operational framework. It’s a cultural model we've built to unite our people in a collaborative way of thinking and working.
• Publicis Groupe offers its clients seamless access to the expertise of its 110,000+ talents across 100 countries globally.
• In Australia, our powerhouse of marketing capabilities stretches across creative agencies (Saatchi & Saatchi, Leo, Publicis Worldwide), media agencies (Starcom, Zenith, Spark Foundry, Performics, Atomic 212), Razorfish, Digitas, Epsilon, Arc, Prodigious, PXP, PMX, and PR (Herd MSL).
• We also have Publicis Sapient driving digital business transformation for our clients.
• Publicis Groupe benefits: Be a part of the Publicis Groupe family, recent winner of the Employer of Choice Awards and one of the world's most progressive and dynamic modern communications businesses.

Equal Opportunity

• We focus on hiring people who share our values of inclusion, collaboration, adaptability, fearlessness, and integrity rather than ticking boxes — so if this role resonates with you, please apply.
• Diversity. Inclusion. Equity. More than just words; these are part of our DNA. At Publicis Groupe, we are committed to the inclusion and recognition of all people regardless of race, age, culture, ability, ethnicity, gender identity or expression, sexual orientation, marital status, and religious affiliation.
• We believe that to deliver the best solutions to our clients, our people need to reflect the diverse communities in which our clients operate. We value diversity and the skills, knowledge, and experience that difference brings to our culture and solutions.
• Uniqueness is powerful; without it, we wouldn't be where we are today. So be you — we like it that way.
• We are committed to providing reasonable adjustments for people with disability or those that require additional support throughout the application process. If you need any assistance or adjustments, please contact us via recruitment@publicisgroupe.com; your personal information will be kept confidential.