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About the Role

The Library Services Center (LSC) Collection Manager is responsible for managing special collections acquisition logistics, including packing and shipping projects, preservation issues, and overseeing collection care, control, and storage at the NYPL’s technical services facility. This role involves coordinating with various internal and external partners to ensure the proper handling and stewardship of valuable library materials.

Responsibilities

Manages special collections acquisitions logistics for multiple projects simultaneously, overseeing preservation and custody control.
Conducts site visits, develops plans, requests quotes, arranges purchase orders, and manages packing and shipping services for acquisitions.
Collaborates with and educates cross-functional partners on preservation issues in new acquisitions and guides remediation strategies.
Oversees storage, movement, and tracking of special collections materials at LSC, supporting collection security and project management.
Manages the transfer of materials to research centers and offsite storage post-processing.
Deploys specialized preventive conservation knowledge and liaises with Facilities, Security, and Capital Planning staff to maintain an appropriate environment for special collections.
Coordinates collections emergency preparedness activities at LSC and leads the cross-center collection emergency response team when required.
Performs other related duties as required.

Requirements

5+ years of experience in archives management or registration in an acquisitions context.
Experience applying preventive conservation or collections care principles for a range of collection materials.
Project management experience related to cultural heritage collections shipping, remediation, and storage projects.
Working knowledge of shippers, budgets, customs requirements, permits, and domestic and international shipping.
Excellent customer service, professional verbal and written communication skills.
Extensive experience working with donors and dealers.
Familiarity with professional standards, laws, regulations, and best practices in archival and special collections materials.
Knowledge of a wide range of special collections formats and their related preservation issues.
Knowledge of packing methods and materials, including assessing risks and directing vendors.
Familiarity with collection storeroom management and capacity planning.
Ability to apply descriptive, project management, and financial systems to manage collaborative projects.
Ability to apply preventive conservation knowledge and conduct research to address preservation issues.
Attention to detail.
Must travel to four research library sites and to donor homes and warehouses in the NYC metropolitan area, with potential for additional travel outside the NYC area.
Position involves reasonable exposure to dust.
Ability to transport 30 pounds repeatedly from floor to shelf/cart.
Ability to ascend/descend ladders simultaneously.
Must be able to remain in a stationary position for long periods of time.

Skills

Special collections acquisition logistics
Preservation issues
Collection care, control, and storage
Preventive conservation
Packing and shipping
Project management
Vendor management
Environmental issue remediation
Collection emergency preparedness
Sierra
ArchivesSpace
Airtable
Trello
Workday

Location

Library Services Center

Work Type

Full Time
Onsite

Experience Level

5+ years experience

Education Level

ALA-accredited Master’s degree in Library and Information Science
Master’s degree in Museum Studies
Master’s degree in Arts Administration
Other Master’s degree in the arts or humanities

Salary/Compensations

$80,000 - $85,000 / year

About the Company

For more than 125 years, The New York Public Library (NYPL) has been an essential provider of books, information, ideas, and education.
NYPL's collections number more than 56 million items and serve more than 16 million patrons in person each year and millions more online.
NYPL's mission is to inspire lifelong learning, advance knowledge, and strengthen our communities.
NYPL operates world-class research centers including the Humanities and Social Sciences Research Library at the Stephen A. Schwarzman Building, the Library for the Performing Arts, and the Schomburg Center for Research in Black Culture.
NYPL is the most public and widely used research library in the world.
Collections and Research Services encompasses departments focused on managing the ongoing development of exceptional research collections, advancing unified discovery and expanding access, and ensuring stewardship of collections.