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About the Role
Serve as the primary database administrator, process all gifts, perform quarterly reconciliation, support yearly audits, and provide support for the annual fundraising gala.
Responsibilities
- Serve as the primary database administrator
- Process all gifts to CAIS
- Quarterly reconciliation with the business office
- Support yearly audit (July)
- ShowCAIS (annual fundraising gala) support
- Oversees and manages the gift entry and acknowledgment process, ensuring accurate and timely processing of gifts and pledge reminders through Veracross
- Prepares and sends timely gift acknowledgment emails and annual gift acknowledgment letters for tax purposes
- Develops and maintains efficient systems in Veracross for data entry and clean up, gift processing, and donor moves management
- Creates and pulls database queries from Veracross as requested
- Assists the Assistant Director and Director of Advancement in analyzing data to determine giving trends and outcomes for the department
- Manages updates, upgrades, and reporting issues related to the Veracross database
- Future software research, implementation, and management (i.e. peer-to-peer fundraising platforms and/or event software)
- Work with the Director of Advancement to create reports related to major/ leadership donors that will help guide cultivation and stewardship efforts
- Collaborates with the Business Office to ensure that all gift revenues are properly recorded; provides quarterly gifts reconciliation
- Works with the Business Office to provide documentation needed for annual audits (July)
- Manages pledge tracking and reminder process to ensure pledge fulfillment of annual fund and ShowCAIS before fiscal year end
- Pulls, reviews, and updates mailing lists for the department’s direct mail campaigns
- Regularly enters gifts into Veracross using CASE standard protocols
- Outreach support to secure online auction items
- Enter sponsorships, online auction items, live auction packages, and ticket sales data into event software, ensuring accuracy
- In-person event day support (May 8, 2027)
- Event support — work with the Parent Engagement and Events Manager to execute cultivation and stewardship events
- Annual Fund — work with the Assistant Director of Advancement on the Annual Fund as needed
- Other duties as assigned by the Assistant Director of Advancement
Requirements
- Previous work experience
- Demonstrated ability collaboratively with teams and achieve objectives
- Familiarity with computers and systems
- Ability to think ahead and plan strategically
- Ability to organize and manage multiple priorities
- Excellent interpersonal and communication skills
- Commitment to school Mission, Values, and Vision
- Initial and continued tuberculosis clearance
- Initial and continued criminal background clearance by DOJ and FBI
Skills
- Veracross
- Database administration
- Gift processing
- Data entry
- Database queries
- Data analysis
- Reporting
- Software research
- Software implementation
- Event software
- Peer-to-peer fundraising platforms
- CASE standard protocols
- Mailing list management
- Interpersonal skills
- Communication skills
Location
- San Francisco, CA 94132
Work Type
- Full-Time
- Part-Time
Education Level
- Bachelor’s Degree
Salary/Compensations
- $30.00 - $40.00 Hourly