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About the Role

The Finance & Accounting team is seeking an Executive Assistant to support the CFO with strategic calendar management, travel planning, email management, communication, data tracking, reporting, and project execution. The EA will maintain a highly organized, proactive scheduling system to keep the CFO focused on high-value work, ensure the CFO's inbox is managed strategically, and ensure internal and external obligations and projects stay on track.

Responsibilities

Maintain a structured calendar using block scheduling principles and ensure meetings are scheduled appropriately with minimal conflicts.
Review the calendar 24 - 48 hours ahead and proactively adjust as needed.
Coordinate travel arrangements and professional events well in advance.
Review and triage incoming emails, draft responses, and delegate communications when appropriate.
Provide weekly summaries highlighting priorities, deadlines, and emerging issues.
Track assignments and projects delegated by the CFO and maintain a task dashboard with deadlines and priorities for the CFO and the Finance and Administration direct reports.
Follow up with team members to ensure progress and ensure projects are completed accurately, on time, and in full.
Handle expense tracking and administrative financial tasks.
Support in office management, including coordinating mail, department events, and supplies.
Liaise with Accounting and FP&A in maintaining dashboards and providing hard copies of key reports as requested.
Prepare PowerPoint and Excel documents for executive, management, and board meetings.
Prepare weekly check-in reports for the CFO.
Handle special projects as required.

Requirements

Minimum 5+ years of experience as an Executive Assistant, Legal Assistant, or Administrative Professional.
Bachelor’s Degree required.
Experience in a multi-entity contractor, construction environment or manufacturing setting preferred.
Exceptional organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to anticipate needs and prioritize competing demands in a fast-paced environment.
Outstanding ability to navigate all aspects of Microsoft Office, including Copilot.
Experience with scheduling platforms, task scheduling tools, dashboards, and AI agents.

Skills

Microsoft Office
Copilot
Scheduling platforms
Task scheduling tools
Dashboards
AI agents

Location

Long Island City, NY

Work Type

Full-time

Experience Level

5+ years

Education Level

Bachelor's Degree

Salary/Compensations

$90k - $120k/year

Benefits

JIB IBEW Local 3 benefits
Job training and mentorship
Rewarding project experience
Medical
Dental
Vision
401K plan
Paid holidays
Vacation
Tuition Reimbursement Program

About the Company

The E-J Group is active in all facets of electrical contracting, bringing experience, expertise, and a national reputation to projects that range in size up to more than $1 billion.
With over 4,500 employees across 33 offices nationwide, E-J delivers full-service electrical solutions for mission critical / data centers, rail systems, transit facilities, office buildings, hospitals, power generation, substations, transmission and distribution, renewables, co-generation facilities, roadway and outdoor specialty work, airports, industrial facilities, chip plants, universities, sports stadiums, extra high voltage distribution, utility, and gas infrastructure.
At E-J, three generations of family expertise have built an organization that combines practical knowledge with modern technological innovation, providing rapid and efficient solutions for today’s lighting, power, energy, and communication needs.
E-J has over 125 years of reputation for integrity, quality, and exceptional service in the electrical field.
Leading Electrical Contracting Organization in New York City.
Oldest family-owned and operated electrical contractor since 1899.
Team-oriented company culture.
History of employment longevity.
Convenient and central office locations near public transit.

Equal Opportunity

The E-J Group is an Equal Employment Opportunity Employer and ensures equal employment opportunity for all persons without discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, citizenship, or any other characteristic protected by law.