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About the Role

The Project Manager will manage and coordinate new business opportunities, including RFPs and RFIs, serving as the primary contact for all internal project activities related to prospective client pursuits. The role requires strong organizational skills, excellent communication, and the ability to manage multiple stakeholders in a fast-paced environment, focusing on tactical and efficient execution.

Responsibilities

• Manage and oversee the entire process of new business opportunities, RFPs and RFIs, ensuring all milestones are met and proposals are delivered on time.
• Develop detailed project plans, including timelines, deliverables, and resource allocation, ensuring all stakeholders are aligned on goals and deadlines.
• Act as the central point of contact for each opportunity's workstreams, facilitating clear communication between internal teams and stakeholders.
• Support creator sourcing for proposals, identifying and vetting talent that aligns with each opportunity's needs.
• Make strategic decisions with vendors' products and services to advance project progress.
• Schedule and lead regular check-in meetings to monitor progress, address challenges, and keep the team aligned.
• Prepare agendas, track action items, and ensure follow-up after each meeting.
• Set up and manage all progress meetings, ensuring each session moves the opportunity forward.
• Work cross-functionally across New Business, Client Services, Strategy, PR/Marketing, and Client Teams to clarify roles and responsibilities.
• Ensure seamless coordination across departments, making sure tasks are completed according to plan.
• Provide ad-hoc support to the Sr. Director of Creator Strategy as needed.
• Spearhead the development of presentations and pitch decks for new business opportunities.
• Ensure decks are visually appealing, well-structured, and tailored to meet the needs of prospective clients or partners.
• Manage revisions and updates to decks based on feedback.
• Use project management tools to track the status of each workstream and provide regular updates to leadership.
• Ensure proposal timelines are met by continuously monitoring deadlines and coordinating resources.
• Prioritize incoming opportunities against team capacity and business goals.
• Identify potential risks and roadblocks early in the opportunity lifecycle, proactively working with the team to resolve issues.
• Ensure the internal saved file system is clear, consistent, and adhered-to by appropriate internal teams.

Requirements

• 4+ years of project management experience, ideally in creator marketing, media, creative, or new business environments.
• Understanding and knowledge of social media and creators.
• Proven ability to manage multiple projects and proposals simultaneously in a fast-paced environment.
• Strong organizational and multitasking abilities, with a keen attention to detail.
• Excellent communication and interpersonal skills, capable of managing cross-functional teams and liaising with senior leadership.
• Ability to create and manage timelines, ensuring that all team members are aligned with project goals and deliverables.
• Proficiency in Google Slides, with a strong understanding of how to structure and design compelling presentations.
• A resilient, problem-solving mindset with the ability to navigate and resolve issues and feedback quickly and efficiently.

Skills

• Project Management
• RFP/RFI Management
• Proposal Development
• Cross-functional Coordination
• Creator Sourcing
• Meeting Management
• Presentation Development
• Progress Tracking
• Risk Management
• Google Slides
• Social Media
• Creator Marketing

Location

• New York, NY

Work Type

• Full-time

Experience Level

• 4+ years

Salary/Compensations

• $85,000 - $95,000

Benefits

• Flexible benefits
• Collaborative work environments/experiences
• Medical
• Dental
• Vision
• 25 days of PTO + Sick days + Winter break
• Retirement planning with employer match
• Monthly phone/internet reimbursement
• Professional development stipend
• New joiner's Home office allowance
• Up to 16 weeks of paid parental leave
• Volunteer days
• Identity theft protection & Legal assistance
• Company Paid Life & Disability Insurance
• Voluntary Life Insurance Policy
• Voluntary Hospital and Critical Illness Insurance
• Voluntary Pet insurance
• Employee Resource Groups

About the Company

• Whalar is the leading, most awarded, independent Creator and Social agency.
• We transform brands into cultural drivers by unlocking the full creative power of Creators.
• We go beyond the conventional social and influencer strategy.
• We have the technology and methodology to tap into the beating pulse of communities, listen to nuances that move culture, and connect brands in ways that make them unforgettable.
• With hubs in London, Berlin, New York, and Los Angeles, our reach is global.
• At Whalar, diversity, equity, and inclusion (DEI) isn't just a statement, it's our collective strength.
• Our people are our superpower.
• A diverse team and inclusive leadership have shaped Whalar since our inception in 2016, fueling a constant evolution of growth.
• We champion a culture of respect and empathy, fostering a sense of belonging that transcends demographics.
• We hire individuals of all backgrounds and empower them to thrive, challenge stereotypes, and actively break societal barriers.

Equal Opportunity

• Whalar provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
• Equal opportunity extends to all aspects of the employment relationship, including hiring, promotions, training, working conditions, compensation, and benefits.