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About the Role

The Principal Accounts Clerk 2 processes and pays a high volume of vendor invoices, supports the Accounting Team, and monitors adherence to Finance Department policies. This role involves journal entry, compliance, and other operational duties.

Responsibilities

• Serve as the primary contact for the Accounts Payable email inbox, sorting and dispatching invoices.
• Address most queries in the Accounts Payable email inbox, forwarding appropriate items to Clerk 1.
• Review and log vendor invoices, ensuring proper coding, approval, and timely payment according to museum policies.
• Provide backup support for Principal Accounts Payable Clerk 1 tasks, including payment runs and check issuance.
• Prepare and submit compliance reports such as semimonthly EDD reports, annual 1099 filings, and California unclaimed property.
• Review and approve Concur expense submissions weekly for policy adherence.
• Review monthly US Bank corporate credit card transactions for policy adherence.
• Download and prepare monthly journal entries in FinancialEdge.
• Follow up weekly on outstanding invoices to ensure timely processing.
• Verify vendor EIN#s and TINs using the IRS TIN Check system for new vendor setup.
• Order cash for Admissions, Membership, and Registration, ensuring proper documentation.
• Create monthly and quarterly journal entries, and prepare required reports and reconciliations.
• Monitor Merchant Services Accounts with Wells Fargo & Authorized.net, and Cybersource.
• Act as the point of contact for training coders and approvers on PaperSave & FinancialEdge.
• Provide backup support for the Principal Accounts Receivable Clerk, including cash counts and check deposits.
• Handle special projects and other assigned duties, such as office supply ordering and storage coordination.

Requirements

• High school diploma/GED required.
• Additional courses in bookkeeping and/or accounting required.
• Minimum 4 years of accounting and bookkeeping experience in general accounting.
• Experience in Accounts Payable, Journal Entries, and reporting required.
• Experience in a museum or similar non-profit environment is desirable.

Skills

• Proficient in Google Suite and Microsoft Office suite products.
• Advanced Excel knowledge with experience using pivot tables and lookups.
• Ability to work well with other staff members.
• Ability to clearly explain transactional details verbally and in writing.
• Ability to individually prioritize tasks.
• Ability to coordinate work with other team members to meet deadlines.
• Detail-oriented with a high level of accuracy.
• Ability to meet deadlines and handle multiple tasks simultaneously.
• Prior experience with accounting application software required.
• Blackbaud FinancialEdge and PaperSave or similar software systems a plus.

Location

• San Francisco

Work Type

• Hybrid
• Full-time

Experience Level

• Minimum 4 years of experience

Education Level

• High school diploma/GED
• Additional courses in bookkeeping and/or accounting

Salary/Compensations

• Step 1 (starting rate) is $35.35 per hour
• Step 7 (max rate) is $47.37 per hour

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Generous time off package

About the Company

• COFAM is the Corporation of Fine Arts Museums and is the privately funded non-profit corporation which supports the Fine Arts Museums of San Francisco, a department of the City and County of San Francisco.
• Comprising the de Young Museum in Golden Gate Park and the Legion of Honor in Lincoln Park, we are the largest public arts institution in the City of San Francisco and one of the largest art museums in the United States.
• The de Young showcases American art from the 17th through the 21st centuries, international contemporary art, textiles and costumes, and art from the Americas, the Pacific, and Africa.
• The Legion of Honor displays a collection of over 4,000 years of ancient and European art including Auguste Rodin's The Thinker and houses the Achenbach Foundation for Graphic Arts in a Beaux-Arts style building overlooking Lincoln Park and the Golden Gate Bridge.

Equal Opportunity

• COFAM is proud to be an equal opportunity employer and is committed to a policy of nondiscrimination in all phases of employment in accordance with all federal, state, and local laws.
• Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
• If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources @ famsf.org.