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About the Role

Responsible for all administrative, coordination and clerical duties of the Center Director’s Office. Supervises any work experience students assigned to the office.

Responsibilities

• Demonstrates and abides by the Company Core Values and the operating principles.
• Acts as office and communication liaison between the National, Regional, Corporate Offices, partners and the Center Director on routine matters.
• Coordinates logistical and administrative support for official visitors.
• Gathers information on performance indicators and prepares useful reports.
• Performs quality control reviews on all Center reports submitted to the Regional, National and Corporate Offices.
• Obtains Center Director’s approval and signature.
• Creates monthly CEI Reports.
• Schedules and coordinates Center Director staff/student meetings, takes minutes and follows up on requests for information.
• Receives and maintains all Center S.O.P.s. and C.O.P’s.
• Performs quality assurance, obtains signatures and submits documents to Corporate Office and Regional Office for approval.
• Maintains a library of information containing Job Corps publications, Federal Registers, bulletins, news articles, Program Information Notices and Regional Field Issuances.
• Makes travel arrangements for Center Director and department staff.
• Performs clerical tasks such as typing letters, maintaining files.
• Demonstrates proficiency in the use of Microsoft Office Suite.
• Creates and maintains Center monthly calendars.
• Assists in the training of new Administrative Assistants.
• Attends in-service training sessions.
• Performs other duties as assigned.

Requirements

• Must have a High School diploma with at least five year’s practical experience.
• Model company Core Values.
• Ability to perform administrative duties without immediate and constant supervision.
• Ability to type accurately at a fast speed.
• Ability to take dictation at a fast speed.
• Proficient in the use of a personal computer.
• Working knowledge of software applications such as Word Perfect, MS Word, Excel.
• Thorough knowledge of office procedures.
• Good organizational skills.
• Ability to deal effectively with the public and government officials.
• Sound business telephone techniques.
• Ability to proofread and correct grammatical, punctuation and spelling errors.
• Frequently Sitting, Seeing, Hearing, Speaking.
• Occasionally Standing, Walking, Bending, Stooping, Squatting, Flexibility.
• Seldom Climbing, Lifting 50 pounds, Carrying, Kneeling, Pushing/Pulling, Running, Driving.
• Ability to operate office equipment.
• Occasionally works alone.
• 85% of time spent working and interacting with team and other departments.
• Ability to read at a college level.
• Ability to write at a college level.

Skills

• Microsoft Office Suite
• Word Perfect
• MS Word
• Excel

Experience Level

• Minimum: five year’s practical experience

Education Level

• High School diploma
• two-year business college degree
• Bachelor’s degree