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About the Role

Arts & Science is seeking a dedicated Administrative Aide I to join the Center for Latin American & Caribbean Studies. The individual will perform a broad range of clerical, secretarial, and general office duties including those of a confidential nature. Respond to inquiries displaying a comprehensive knowledge of the undergraduate/graduate departmental offerings and policies. Assist with the prioritization of office activities and delegate to and monitor work of student and/or casual employees. Provide comprehensive administrative and logistical coordination of center events and programming, including pre-event preparation, onsite day-of execution, and post-event closeout and reconciliation. Compose letters and correspondence. Perform general word processing, spreadsheet and data entry duties utilizing intermediate-level functions. Monitor moderately complex budgets and/or grants. Due to the timing of center programming, the Administrative Aide I will be expected to work at least two (2) evening events per week. These events are typically held from 6:00p.m. to 8:30p.m. and will be scheduled and confirmed with the supervisor in advance.

Responsibilities

Perform a broad range of clerical, secretarial, and general office duties, including confidential tasks.
Respond to inquiries with comprehensive knowledge of departmental offerings and policies.
Assist with prioritizing office activities and delegate/monitor work of student/casual employees.
Provide administrative and logistical coordination for center events and programming.
Compose letters and correspondence.
Perform word processing, spreadsheet, and data entry using intermediate-level functions.
Monitor moderately complex budgets and/or grants.
Work at least two evening events per week (6:00 PM - 8:30 PM).

Requirements

High School Diploma or equivalent required.
2+ years of experience with a High School diploma.
1 year of office experience with an Associate's degree.
Proficiency with intermediate-level word processing, spreadsheet, and database applications.
Moderate, accurate keyboarding skills.
Ability to conduct some tasks in Spanish.

Skills

Intermediate-level word processing
Intermediate-level spreadsheet applications
Intermediate-level database applications
Moderate, accurate keyboarding
Ability to conduct some tasks in Spanish
Proficiency with intermediate-level Microsoft Office
Good writing skills
Good proofreading skills
Proficiency in Spanish

Location

Work Type

Full-time
Evening events

Experience Level

2+ years (with High School diploma)
1 year (with Associate's degree)
2+ years (with Associate's degree)

Education Level

High School Diploma or equivalent
Associate's degree
Bachelor's Degree

Salary/Compensations

USD $37.329 per hour

About the Company

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040.

Equal Opportunity

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.