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About the Role
This position assists the Director of Materials Management Information Systems in running the Lawson HelpDesk and supporting the Supply Chain Administration department. The role involves assisting users with the Lawson financial system, managing item numbers, supporting training classes, and updating policies.
Responsibilities
- Answer phone calls for the Lawson Helpdesk, assisting users with inquiries about placing orders, budget information, item details, and invoices.
- Create and update item numbers in the Lawson system, collaborating with Purchasing for approval and filing necessary paperwork.
- Create reports using Microsoft Access by extracting data from Lawson.
- Develop item templates to assist users with order placement in Lawson.
- Manage the Lawson training calendar, prepare class rosters, and distribute training materials.
- Execute query requests using Microsoft Excel Add-ins and Crystal reporting.
- Update department policies as required.
Requirements
- Associate's degree and at least 1 year of experience in a hospital or health care setting, OR a minimum of 3 years of experience in a hospital or health care setting.
- Proficiency in Microsoft Excel and Word.
- Customer service experience.
- Teamwork experience.
- Resume/CV must be included with the online application.
- Successfully complete pre-employment physical examination and obtain medical clearance.
- Complete electronic reference check with a minimum of three professional references.
- Successfully complete a 4 panel drug screen.
- Meet Regulatory Requirements for pre-employment screenings.
- Provide a copy of any required New York State license(s)/certificate(s).
Skills
- Lawson experience
- Administrative experience
- Microsoft Project experience
- Crystal Reporting experience
- Microsoft Excel
- Microsoft Word
- Microsoft Access
- Crystal reporting
Location
- Stony Brook, NY
Work Type
- Onsite
- Full-time
Experience Level
- 1+ year of experience
- 3+ years of experience
- 5+ years of experience
Education Level
- Associate's degree
Salary/Compensations
- $49,309 - $60,489 / year
Benefits
- Generous leave
- Health plans
- State pension
- Location pay for UUP full-time positions ($4000)
About the Company
- Stony Brook Medicine is a smoke-free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
- All Hospital positions may be subject to changes in pass days and shifts as necessary.
- This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
- This function/position may be designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
- Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment.
- Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.
Equal Opportunity
- All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
- If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.
- In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.