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About the Role

Provides non-clinical support to all providers, the clinical staff, and patients of the Oncology Service line.

Responsibilities

• Accurately obtains or verifies complete patient demographic information
• Accurately obtains and verifies current patient insurance information
• Accurately obtains required registration documents per Cayuga Medical Center policies
• Answer phone for all incoming calls and direct them to the correct area
• Provide document management for department - includes importing electronic files into Aria or the scanning of documents into Aria
• Responsible for confirming the successful transmission of all faxes sent from the Aria software
• Assist with obtaining prior authorizations for either IV drugs or oral medications as required
• Assist with the rescheduling of patients as necessary due to provider schedule changes
• Assist with the proper processing of disability paperwork, including sending medical records as needed
• Processes both incoming and outgoing requests for medical records
• Processes incoming mail and distributes it appropriately throughout the department
• Act quickly to address any patient concerns or questions as they arise
• Schedule office and/or treatment visits as ordered
• Schedule lab appointments for the CHOA draw station or fax orders to outside draw centers based on patient request
• Initiates the prior authorization investigation for all scans or procedures
• Contact central scheduling and schedule imaging or procedure appointments based on patient preference once authorization has been obtained
• Ensures that completed orders and required documentation are faxed to the correct performing location
• Contact patients, via phone, to update them as to date and time of scheduled scans or procedures that are not scheduled while patient is in the office
• Provides test preparation instructions to patients as required
• Contacts the office via phone and send required documents for referrals to outside physicians
• Follows up with outside offices as needed to ensure that requested consult appointments have been scheduled
• Contacts patients via phone to provide them with appointment date and time
• Assists with obtaining records from outside providers following established procedure
• Performs any and all other duties as assigned

Requirements

• High school diploma or GED equivalent
• 1 year as a receptionist in a medical office/clinic/or department or 2-years' experience in a related healthcare field
• Knowledge of laws, regulations, and policies governing release of information, use of medical records and research (HIPAA, HITECH, The Common Rule)
• Knowledge of safeguards for maintaining confidentiality of protected health information
• Knowledge of state legal reporting requirements
• Excellent telephone skills
• Ability to use computers and other office equipment
• Experience working in a fast-paced environment with the ability to multi-task and work well under pressure
• Experience interacting with physicians and other healthcare professionals
• Frequent hand and finger use (e.g., to operate a computer keyboard)
• Lifting and carrying items up to 40 lbs. (e.g., boxes, equipment, IV solutions), with or without reasonable accommodation
• Ability to stoop, kneel, or crouch for tasks such as retrieving items from lower shelves or filing in low drawers, with or without reasonable accommodation
• Ability to sit, stand, or walk for extended periods, as the position may require
• Capacity to operate job-related equipment, with or without reasonable accommodation

Skills

• HIPAA
• HITECH
• The Common Rule
• Telephone skills
• Computer operation
• Office equipment operation
• Multi-tasking
• Working under pressure
• Interacting with physicians
• Interacting with healthcare professionals

Location

• Onsite at Cayuga Park- 401 Cayuga Park Lane, Ithaca, NY 14850

Work Type

• Full Time
• Onsite

Experience Level

• 1 year as a receptionist in a medical office/clinic/or department
• 2 years' experience in a related healthcare field

Education Level

• High school diploma or GED equivalent

Salary/Compensations

• $18.50 - $23.00 per hour

Benefits

• 25% Travel can be expected in this role to cover other locations

About the Company

• When two established local health systems unite as one collaborative network, healthcare becomes so much more. Centralus Health, an affiliation of Arnot Health and Cayuga Health, is focused on our region's changing needs and your wellbeing. More than a group of experienced caregivers, Centralus Health is a partnership of advocates who strive to eliminate barriers to better health, innovating and evolving services in our communities for enhanced holistic care close to home. Beyond clinical outcomes, it's strengthening community connections and setting a higher standard for quality that's exceptionally personal. Centralus Health is central to wellness-for all of us.

Equal Opportunity

• Centralus Health and its affiliates are committed to treating all patients, providers, staff and volunteers equitably and with dignity, ensuring the highest levels of safety, care, and respect, and striving to recognize and overcome biases and policies that contribute to disparities in healthcare access, equitable care and positive health outcomes for all.
• We are proud to be an Equal Employment Opportunity employer, supporting the growth and health of our employees and community by embracing the rich diversity, needs and circumstances of all peoples and prioritizing opportunities to build a diverse and inclusive workplace.
• We do not discriminate upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable protected characteristics.
• If you require reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact the Centralus Health Talent Acquisition team at talentacquisition@cayugahealth.org.