Administrative Assistant (Engineering Firm – Land Development) | Albany, NY | Bohler
Bohler · Albany, NY, US
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About the Role
Bohler’s Albany, NY office is seeking an Administrative Assistant who thrives in a fast-paced, team-driven environment. In this role, you’ll provide essential administrative and project support to help deliver innovative land development solutions for clients throughout the Capital District.
Responsibilities
- Prepare proposals, letters, reports, and correspondence from draft to client-ready
- Assist managers with project status updates, expense reports, and monthly accounting tasks
- File project documents, track tasks, and maintain accurate records in project management systems
- Support submissions to outside agencies, including assembling materials and managing deliverables
- Coordinate meetings, events, and travel logistics, including agenda creation and follow-up
- Prepare and assemble plans, reports, and map packages for internal and external use
- Communicate effectively with internal teams and clients to support timely project delivery
Requirements
- High school diploma or GED required; associate or bachelor’s degree preferred
- 3+ years of administrative experience supporting management-level staff
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook); knowledge of Concur or CRM a plus
- Strong attention to detail, organization, and follow-up skills
- Excellent written and verbal communication abilities
- A proactive, solutions-oriented mindset with the ability to prioritize and multitask effectively
- Commitment to professionalism and discretion when handling confidential information
Skills
- Microsoft Office Suite (Word, Excel, Outlook)
- Concur
- CRM
- Attention to detail
- Organization
- Follow-up
- Written communication
- Verbal communication
- Prioritization
- Multitasking
Location
- Albany, NY
Work Type
- Onsite
Experience Level
- 3+ years
Education Level
- High school diploma or GED
- Associate degree preferred
- Bachelor's degree preferred
Benefits
- A collaborative, high-energy workplace where your contributions matter
- Opportunities to learn about the land development process and work with industry experts
- Access to training, mentorship, and tools to grow your administrative and project coordination skills
- A people-first culture that celebrates teamwork, growth, and shared success
About the Company
- Bohler’s Albany, NY office is seeking an Administrative Assistant who thrives in a fast-paced, team-driven environment.
- Play a central role in keeping our projects and our people moving forward.
- You'll be an essential partner in supporting teams that shape communities across the Capital District.