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About the Role

The Director of Conferences and Events leads the strategic planning, logistical execution, and financial performance of the organization's conference and meetings portfolio. This role provides strategic direction and quality oversight of contracted vendors, ensuring programming meets continuing education accreditation standards. The Director manages the Conference and Events team and partners with leadership on budget, sponsorship, attendee experience, and long-range planning for live and virtual events.

Responsibilities

Serves as the organization's primary strategic and operational lead for all conferences and meetings.
Directs and evaluates the performance of the outsourced PCO and other third-party vendors.
Serves as the primary liaison between the organization, the PCO, and vendor partners.
Owns the conference and meetings budget in partnership with the VP.
Ensures all conference programming and materials comply with applicable CE accreditation standards.
Leads site selection support, contract review, and risk management activities for all live events.
Directs sponsorship and exhibitor program strategy and vendor relationship management.
Oversees onsite event management and staffing for live conferences.
Manages, coaches, and develops the Conference and Events team.
Partners with the Education team to ensure conference programming aligns with curriculum, faculty, and learning objective standards.
Analyzes post-event data and presents findings and recommendations to leadership.
Develops and maintains event timelines, risk mitigation plans, and contingency procedures.
Represents the department on cross-functional organizational committees and projects.
Effectively represents AANP as requested by the Vice President of Accreditation, Conference, and Education.
Responds to email and telephone inquiries from the public and AANP members regarding nurse practitioners.
Assists with special projects related to strategic planning, technology evaluation, or industry benchmarking.
Supports ad hoc organizational events or member engagement activities outside the core conference portfolio.
Participates in professional association activities related to meetings and conference management.
Staffs the AANP National Conference.

Requirements

Bachelor's degree in hospitality management, meeting and convention planning, event management, business administration, communications, or a related field.
Seven or more years of progressive experience in conference, meeting, or event management, including experience managing large-scale conferences (1,000+ attendees).
Five or more years of progressive leadership/management experience.
Demonstrated experience managing outsourced event management partners (PCOs) or third-party vendor relationships.
Experience working within a professional membership association or nonprofit environment preferred.
Experience with continuing education accreditation requirements as they apply to conference programming preferred.
Certified Meeting Professional (CMP) designation preferred.
Must be able to travel and work extended/irregular hours as needed for onsite event execution (approximately 5% per year).

Skills

Demonstrated ability to manage multiple, simultaneous, high-visibility projects under tight deadlines.
Working knowledge of CE accreditation standards and how they apply to conference content, faculty disclosure, and program evaluation.
Strong knowledge of contract negotiation practices for venues, hotels, and event service providers.
Demonstrated skills in budget development and management, financial analysis, and cost/benefit evaluation for large-scale events.
Skill in managing, developing, and motivating staff, including remote or hybrid team members.
Demonstrated ability to exercise sound, independent judgment in ambiguous or high-pressure situations.
Excellent technical, analytical, and problem-solving skills.
Proficiency with event management platforms, registration systems, and virtual/hybrid meeting technology.
Excellent written and verbal communication skills, including experience presenting to senior leadership or volunteer boards.
Demonstrated ability to perform all communications in a courteous and professional manner.
Strong interpersonal skills and a demonstrated team player.
Ability to build consensus and influence outcomes without direct authority over external partners.
Self-directed with advanced time management and organizational skills.
Demonstrate excellent administrative skills and business acumen.
Strong attention to detail and ability to perform tasks with high level of accuracy.
Intermediate-level skills with MS Office 365 Suite software.
Strong adaptability and flexibility skills.

Location

Remote
Hybrid
Austin, Texas National Headquarters
Washington D.C. Government Affairs (Arlington, Virginia)

Work Type

Remote
Hybrid
In office

Experience Level

Seven or more years of progressive experience in conference, meeting, or event management
Five or more years of progressive leadership/management experience

Education Level

Bachelor's degree

Salary/Compensations

$120,000 - $150,000

Benefits

Multiple health plan options for Medical, Dental, and Vision insurance benefits
Basic Life and AD&D Insurance provided by AANP at no cost
Voluntary Life and AD&D optional coverage
Flexible Spending Accounts (Healthcare or Dependent Care) or a Health Savings Account (HSA)
Disability Benefits provided by AANP at no cost
Accident and Critical Illness optional coverage
401(k) and Roth retirement plan options with up to 6% employer matching and immediate vesting
Generous Paid Vacation
12 Paid Sick Days annually
14 Paid Holidays annually
Educational Reimbursement Program available after 6 months of employment
Professional Development opportunities

About the Company

The American Association of Nurse Practitioners® (AANP) is a full-service professional membership organization that empowers all Nurse Practitioners (NPs) to advance accessible, person-centered, equitable, high-quality health care for diverse communities through practice, education, advocacy, research, and leadership.
AANP offers team members a creative work environment with the opportunity for personal growth and success.

Equal Opportunity

AANP is proud to be an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity or expression, disability, veteran status, or any other status protected by the laws and regulations in locations where we operate.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
AANP will endeavor to provide reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability.