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About the Role

As an Executive Assistant at Sephora Canada, you will provide administrative and office support to senior executives, ensuring a smooth and organized experience for the teams you support. Your work will impact the business by maintaining priorities, supporting daily operations, and enabling leaders to focus on key objectives. You will be part of a collaborative team dedicated to beauty, service, discretion, and operational excellence.

Responsibilities

Manage daily calendars, meetings, appointments, and travel arrangements for Executive Leader(s), including local, national, and international travel.
Manage and submit expense reports for Executive Leader(s) in a timely manner.
Support office management to ensure a clean, organized, and professional working environment for your department.
Be present in the office a minimum of 3 to 4 days a week to maintain office standards.
Provide coverage and support for the Office Manager/Receptionist during their absence.
Collaborate with the Senior Executive Assistant on scheduling to ensure adequate daily office support.
Support the setup and teardown for department and company events, including Town Halls, social events, holiday parties, and conferences.
Support shipping, receiving, storage, and gratis/product distribution for your team.
Provide a high level of administrative support, ensuring quality service and professionalism.
Handle confidential and urgent departmental matters with discretion and sound judgment.
Manage priorities efficiently in a multi-tasked environment and ensure deadlines are met.
Act as a liaison with internal and external partners at all levels of the organization.
Use professional judgment to screen, prioritize, and determine actions for incoming calls and inquiries.
Organize data, update reports and presentation materials, and support team events, meetings, and trainings.
Collect and track data, research information, sort and distribute mail, process expense reports, schedule meetings, and complete other administrative assignments.

Requirements

5+ years of executive assistant experience.
Strong organizational and multitasking skills, with the ability to manage competing priorities in a fast-paced environment.
High degree of initiative and ability to work independently while collaborating effectively with a team.
Discretion and professionalism to handle sensitive and confidential matters.
Proficiency in Microsoft applications, including Word, Excel, PowerPoint, and Outlook.
Resourceful and creative problem solver with strong attention to detail and a high level of accuracy.
Strong interpersonal and communication skills.
Professional, discreet, personable, and client service-driven approach.
Flexibility with hours and availability to work overtime when required.

Skills

Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Organizational skills
Multitasking skills
Interpersonal skills
Communication skills
Problem-solving
Attention to detail
Accuracy

Location

160 Bloor Street East, 11th Floor, Toronto, ON

Work Type

Full Time
3-Month Contract
Hybrid (4 days in office)

Experience Level

5+ years of executive assistant experience

Salary/Compensations

CAD$76,000.00 - CAD$94,000.00

Benefits

Medical coverage
Dental coverage
Vision coverage
Life coverage
Disability coverage
Well-Being@Sephora program
Vacation days
Flex days
Maternity leave
Paternity leave
Training and development programs
30% discount on all merchandise/services
Gratis opportunities
Flash sale discounts on LVMH brands
Volunteer and donation matching
Employee Assistance Program
Free mental health resources with 24/7 access to Dialogue

About the Company

At Sephora Canada, beauty is about feeling seen, valued, and empowered, individually and collectively.
It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential and making a difference every day.
Together, we belong to something beautiful.
You’ll collaborate with teammates who are equally passionate about innovating, doing the right things, and driving the industry forward – together, united in beauty.
Your career glow-up starts here with access to opportunities that will challenge, stretch, and develop your skills.
You’ll have access to the global community of luxury group LVMH (Louis Vuitton Moët Hennessy) for endless career opportunities.
As you make an impact on beauty, you’ll feel and see the positive change (consumer, industry, and social) your individual voice is a part of.

Equal Opportunity

Sephora Canada strongly believes in equal opportunity when it comes to employment and advancement.
Our goal is to be inclusive, diverse, and representative of the communities where we work while creating an environment where every person can belong, grow, and build a beautiful career.
This commitment applies to all candidates and employees regardless of race, ethnicity, citizenship, creed, place of origin, religion, sex, gender identity, gender expression, sexual orientation, family status, marital status, disability, age, and/or any other diversity dimensions.
Requests for accommodation due to a disability (visible or otherwise), other protected characteristics or other reasonable circumstances can be made at any stage of the recruitment process and during employment by contacting our People team.
As part of our commitment to transparency and efficiency, we would like to inform you that we utilize Artificial Intelligence (AI) technologies in our recruitment process to assist in the initial screening and evaluation of applications.