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About the Role

As an Accounting Specialist at The Rosenblum Companies, you will play a vital role in supporting the daily financial operations of our commercial and multifamily real estate portfolio. You will manage accounts payable and receivable processes, support utility and tenant billing, maintain financial records, and serve as a key resource for vendors, tenants, and internal teams, ensuring accurate financial operations.

Responsibilities

Manage routine Accounts Receivable (A/R), including billing statement preparation and distribution, payment posting, and monitoring AR aging reports.
Handle initial stages of collections process to minimize outstanding A/R and internal escalations.
Manage routine Accounts Payable (A/P), including invoice input into the ERP system, coding accuracy, and workflow assignment.
Promote proper use of the ERP system by vendors and internal team members to facilitate AP automation.
Monitor workflow aging reports and escalate as needed.
Oversee the posting, printing, execution, and distribution of check runs.
Manage energy bill-backs, including solar credits and submetering to tenants.
Enter submetering data and provide analysis to internal stakeholders.
Act as the main point of contact for internal customer service and general inquiries, ensuring follow-up on all departmental inquiries.
Regularly update and audit accounting databases and records to ensure accuracy and integrity of contacts, W-9s, etc.
Support credit card expense management system, including assigning user credentials and reporting on workflow status.
Interact with vendors and customers/tenants via email and phone, responding to inquiries regarding payment statuses.
Assure timeliness of AP in the ERP system by monitoring workflows and reporting process delays.
Maintain account information for recurring bills, ensuring proper coding of credits and offsets.
Perform general data entry, research, special projects, year-end reporting, and audit assistance.
Provide administrative support to the Finance and Accounting team, facilitating communication, documentation, and task completion.
Perform additional duties as assigned based on company need.

Requirements

1-3 years of directly related accounting experience; prior accounts payable experience preferred.
Professional training in bookkeeping, accounting or equivalent professional experience; Associate degree or relevant experience required.
Basic understanding of basic accounting practices and principles.
Ability to thrive in a fast-paced, multitasking environment while meeting multiple deadlines with accuracy and quality.
Experience with Yardi Voyager and Elevate preferred.
Ability to work with sensitive files and maintain confidentiality.
Computer literate, proficient with common business software/applications (e.g., Microsoft Office suite).
Ability to adapt to new technology and mentor team in doing so.
Ability to calculate basic figures and amounts such as totals, averages, percentages, fractions, etc., using calculators and Excel formulas.
Ability to speak, read, write, and understand the primary language(s) used in the workplace.
Ability to read, analyze, and interpret general business information, including Company policies and procedures.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Understand and respond to a diverse population.
Handling sensitive financial documents with care, professionalism and confidentiality.
Collect, interpret, and/or analyze complex data and information.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, or schedule form.
Employee may be required to engage in physical activity including bending, transporting, reaching, operating a computer, phone, and communicating efficiently.
Ability to remain in a stationary position as needed, potentially for prolonged periods.

Skills

Customer service
Interpersonal skills
Communication skills
Attention to detail
Organization skills
Time management skills
Task/workflow management
Confidentiality
Data analysis
Problem-solving
Microsoft Office suite proficiency
Adaptability to new technology

Location

Albany

Work Type

Full-time
Office environment

Experience Level

1-3 years

Education Level

Associate degree or relevant experience

About the Company

The Rosenblum Companies is one of the Capital District's largest fully integrated real estate development and management companies.
Our portfolio encompasses over 1.7 million square feet of award-winning properties.
Our award-winning urban residences total 332 apartment units.
Our buildings embody our ongoing commitment to create and maintain better spaces that build stronger communities.