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About the Role

As Program Coordinator, you will collaborate with faculty, trainees and a high-performing team of administrative coordinators to support our education programs. Drawing upon your outstanding organizational skills and attention to detail, you will serve as a central facilitator, frequently liaising with trainees and fostering relationships with internal and external stakeholders. Your ability to work with a committed core of constituents and your adeptness working with online course materials, assessments and evaluations are key to the successful delivery of the program.

Responsibilities

Providing detailed information on program and/or training requirements
Ensuring hospital administrators follow medical education requirements, guidelines and procedures
Coordinating application processes, verifying the accuracy and completeness of documents and calculating grades
Preparing examination timetables and coordinating program schedules and activities
Verifying and reviewing Royal College training requirements, drafting correspondence to trainees and faculty and updating records
Coordinating logistics for events, meeting schedules, taking minutes, arranging catering and troubleshooting timetabling and room booking conflicts
Updating and maintaining trainee records and generating reports

Requirements

Bachelor's Degree or acceptable combination of equivalent experience
Minimum two years' of related student services experience in a University or equivalent environment such as a teaching hospital
Demonstrated experience coordinating education programs, examination timetables and ensuring program requirements, guidelines and procedures are adhered to
Experience working effectively in fast paced team environments and providing front-line support to academic leaders and committees
Experience supporting events and implementing virtual meeting platforms
Experience drafting correspondence, maintaining databases and generating reports
Excellent communication and interpersonal skills, tact, political acuity and diplomacy
Advanced proficiency with MS Office Suite, student information systems, learning management systems and videoconferencing platforms
Strong organizational skills and demonstrated ability to multi-task, meet deadlines, manage competing priorities according to changing demands
Demonstrated ability to work independently, as well as part of a team
Ability to work well with individuals at all levels, including faculty, staff and students in a manner that engenders cooperation
Demonstrated ability to learn and innovate, using technology
Demonstrated interest in continuous quality improvement
Adaptable
Communicator
Proactive
Problem solver

Skills

MS Office Suite
student information systems
learning management systems
videoconferencing platforms
POWER
Elentra
Quercus
MEDSIS
OATS

Location

St. George (Downtown Toronto)

Work Type

Full-Time

Experience Level

Minimum two years' of related student services experience

Education Level

Bachelor's Degree

Salary/Compensations

$67,916. with an annual step progression to a maximum of $86,855.

About the Company

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.
The Department of Medicine (DOM) is one of the largest in North America, with 830 full-time faculty members, 1,000 postgraduate trainees, and 20 specialty and sub-specialty divisions located across six fully-affiliated hospitals, four community-affiliated hospitals and more than a dozen additional clinical practice sites. We are a powerhouse of medical research, with more than $162million in annual research funding. This research generates new knowledge with the goal of meaningfully impacting internal medicine training and the care and health outcomes of patients and their families.

Equal Opportunity

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.