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About the Role
The Corporate Paralegal provides administrative, contract, reporting, and project support to the Business & Legal Affairs (“BALA”) department. This role reports directly to the Director, BALA Operations, Business & Legal Affairs.
Responsibilities
- Maintain BALA’s contracts database, including uploading drafts and signed contracts, assisting with backlog uploads, tagging contracts with data identifiers, and updating identifiers as needed.
- Communicate with internal teams on contract statuses and support the RFP for a new contracts database by identifying pain points of the current system.
- Manage contract approval and signature process using contract comparison tools and Docusign.
- Coordinate approval, payment, and record-keeping of BALA invoices for external counsel and state compliance registrations.
- Proofread and send various legal letters and notices.
- Lead the non-disclosure agreement process for clients, vendors, RFPs, and prospective acquisitions.
- Confirm the existence of pre-existing NDAs in the contract database and collaborate to establish processes for new NDAs.
- Assist with the review and negotiation of specific client out-of-scope statements of work, amendments, addenda, and certain vendor contracts.
- Maintain and compile monthly non-compete and background check spreadsheets.
- Assist with the compilation of the monthly client contract report.
- Support and facilitate various ad hoc reporting tasks and projects.
- Manage certificate of insurance requests.
Requirements
- A strong writer and communicator with proficient interpersonal skills.
- A confident employee with strong analytical, project management, and leadership skills.
- A dynamic team player that can maintain the professional ability to partner with colleagues at various job levels.
- An independent worker with a strong sense of ownership and time management.
- A problem solver that can develop creative solutions and identify opportunities to streamline processes.
- Detail oriented with a commitment to follow through and accommodate tight deadlines.
- Can maintain confidentiality and exercise sound judgement when handling sensitive information.
- Strong Microsoft Office skills including Word, Outlook, and Excel.
Skills
- Microsoft Office (Word, Outlook, Excel)
- Contract administration
- Contract review
- Reporting
- Project management
- Communication
- Interpersonal skills
- Analytical skills
- Leadership skills
- Time management
- Problem-solving
- Detail-oriented
Location
- New York City
Work Type
- Full-time
Experience Level
- At least two years of experience as a paralegal or administrative assistant
Education Level
- Bachelor's degree from an accredited university
- Certification through an accredited organization (preferred)
Salary/Compensations
- $60,000.00 - $75,000.00
Benefits
- Discretionary bonus
- Health insurance coverage
- Life and disability insurance
- Retirement savings plans
- Company paid holidays
- Unlimited paid time off (PTO)
- Mental health and wellness resources
- Pet insurance
- Childcare resources
- Identity theft insurance
- Fertility assistance programs
- Fitness reimbursement
About the Company
- Horizon Media, founded in 1989, is a marketing and advertising firm recognized for its innovative approach and personal client service.
- Headquartered in New York City, with offices in Los Angeles and Toronto.
- Known for its incredible culture, consistently named to Best Places to Work lists.
- Strives for an environment where employees feel welcomed, safe, and empowered, valuing diverse perspectives.
- Believes in hiring talented people, challenging them, and providing opportunities for growth.
Equal Opportunity
- Horizon Media is an equal opportunity workplace committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.
- Also considers qualified applicants regardless of criminal histories, consistent with legal requirements.